Fiscal Officer & HR Administrator, MSU BAM / Administrative Business Professional

Michigan State University(MSU); East Lansing (MI); On-site; USD 65,000 - 90,000; Full time

Job summary

MSU Broad Art Museum seeks a Fiscal Officer & HR Administrator to lead budget planning, forecasting, and special projects while overseeing day-to-day finances. This role partners with leadership to ensure resources align with programmatic goals and staff needs.

The position also drives grants budgeting and reporting, manages HR processes including hiring and onboarding, and helps shape museum policies across teams.

Qualifications

• Strategic financial leadership including budget development, forecasting, and aligning resources with priorities.
• Advanced proficiency with spreadsheets, databases, reporting tools, and compliance knowledge.
• Experience guiding HR administration, onboarding, policies, and employee relations.

Responsibilities

• Lead budget planning, forecasting, and reporting for the museum.
• Oversee grants budgeting, planning, implementation, and reporting.
• Manage HR processes including hiring, onboarding, and policies for the museum team.
• Coordinate with leadership to align resources with programmatic goals.

Skills

Budget leadership

Forecasting

Financial controls

HR administration

Grants management

EBS processing

Microsoft Office

Education

Bachelor's degree in business or related field

Tools

Microsoft Excel

Power BI

Job description

Working/Functional Title Fiscal Officer & HR Admin, MSU BAM

Position Summary

The MSU Broad Art Museum Fiscal Officer & HR Administrator leads the museum's budget planning, forecasting, and special projects and holds day-to-day responsibility for managing and controlling the museum's finances. A critical member of the Leadership Team, the individual serves as a thought partner, working with the team to ensure resources align with programmatic ambitions. The role leads grants budgeting, planning, implementation, and reporting (with administrative support). The position oversees human resources for the museum, supporting hiring processes, ensuring proper onboarding, setting museum policies, and assisting team members with HR-related questions.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in a business-related field or in a field which corresponds to the particular department of employment; three to five years of related and progressively more responsible or expansive work experience in budgeting, forecasting, and administrative and office procedures; experience developing and managing complex financial documents, and presenting them in easy to interpret forms for museum leadership and team members; experience leading teams and employee supervision; processing, database, spreadsheet, presentation software and/or desktop publishing, web page software; or an equivalent combination of education and experience.

Desired Qualifications

• - Strategic financial leadership, including budget development, forecasting, and aligning resources with institutional and programmatic priorities.
• - Advanced proficiency with business and financial tools, including spreadsheets, databases, and reporting visualization tools. Strong knowledge of financial controls, accounting practices, and compliance.
• - Operational and administrative management experience within a complex organization, preferably in a nonprofit or cultural institution.
• - Human resources administration (preferred), including recruitment, onboarding, policy development, and employee relations support.
• - Grants financial management experience (preferred), including budgeting, compliance, reporting, and coordination with program staff.
• - Experience and knowledge processing transactions in EBS and producing reports using Business Intelligence and Analytics, including processing academic, staff, temps and on-call, and student transactions; processing a wide variety of KFS (Finance) documents including travel reimbursements, disbursement vouchers; purchasing card expenditures, general error corrections, distribution of income and expense, and other financial documents; ability to handle and protect confidential information; understanding of the MSU Manual of Business Procedures, and MSU Human Resource Policies and Procedures; very strong technical abilities and good working knowledge of Microsoft Office products (Access, Word, Excel, Outlook, and PowerPoint), desktop publishing and web content management software.
• - Exceptional interpersonal, verbal, and written communication skills; self-starter who possesses good decision‑making skills, ability to work under deadlines with little or no supervision; ability to balance and prioritize multiple projects and/or complex issues with superior organizational skills.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Cover Letter Resume 3 references

Work Hours

STANDARD 8-5