Office Manager

Sacbar; Malibu (CA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Sacbar seeks an Office Manager for the Student Health Center to oversee daily office workflows, administrative execution, and front-office operations. This role serves as the logistical anchor of the clinic’s reception and ensures seamless patient services while upholding the University’s student-focused mission.

The ideal candidate will have a Bachelor's degree in a related field, 3 years of administrative experience, strong calendar and scheduling skills, and proficiency with Google Workspace

Qualifications

• Bachelor’s degree in healthcare administration, business administration, organizational leadership, or a related field (or an equivalent combination of education and experience) and 3 years of administrative support experience.
• Proven ability to design training materials and mentor, supervise, and schedule student workers or entry-level staff.
• High level of proficiency with Google Suite (Docs, Sheets, Slides) and learning medical practice management software/EHR platforms.
• Exceptional interpersonal, verbal, and written communication skills with calm, professional judgment in stressful patient interactions.
• Current CPR, AED, and First Aid certification or willingness to obtain upon hire.

Responsibilities

• Oversees daily office workflows and provides comprehensive administrative execution to ensure seamless front-office systems.
• Serves as logistical anchor of the clinic’s reception environment and supports exceptional patient services.
• Works closely with the campus community and aligns administrative practices with the University’s mission.
• Reports directly to the Clinic Director and supports daily office tasks and coordination.

Skills

Administrative support

Calendar management

Meeting scheduling

Presentation preparation

Training materials

Mentoring staff

Staff scheduling

Google Workspace

Communication skills

CPR AED First Aid

Mission alignment

Education

Bachelor’s degree in healthcare administration, business administration, organizational leadership, or related field

Tools

EHR software

Job description

The Student Health Center (SHC) Office Manager oversees daily office workflows and provides comprehensive administrative execution to ensure seamless front-office systems, exceptional patient services, and efficient clinic operations. Reporting directly to the Clinic Director, this position serves as the logistical anchor of the clinic’s reception environment. The Office Manager is a primary, hands-on contributor to daily office tasks. Working closely with the campus community, the Office Manager serves as a Christian role model, ensuring all administrative practices align with regulatory compliance and the University’s student-focused mission.

• Bachelor’s degree in healthcare administration, business administration, organizational leadership, or a related field (or an equivalent combination of education and experience) and 3 years of administrative support experience.
• Demonstrated experience providing administrative or executive support, such as managing calendars, scheduling meetings, and preparing presentation files.
• Proven ability to design training materials and effectively mentor, supervise, and schedule student workers or entry-level staff.
• High level of proficiency with Google Suite (Docs, Sheets, Slides) and a strong aptitude for learning medical practice management software/EHR platforms.
• Exceptional interpersonal, verbal, and written communication skills, with a proven track record of handling stressful or sensitive patient interactions with calm, professional judgment.
• Current certification in CPR, Automated External Defibrillator (AED), and First Aid (or willingness to obtain upon hire).
• Ability to articulate and integrate the University's Christian mission into daily leadership and student interactions.