Office Manager

Fermented Food Holdings (FFH); Madison (WI); On-site; USD 24,796 - 38,572; Part time

Benefits offered by this job

Espresso and snacks

Friendly, welcoming environment

Job summary

Fermented Food Holdings (FFH) is seeking a dependable, detail-oriented Part-Time Office Manager to support day-to-day administration in Madison. You will help ensure the office runs smoothly, coordinate events, assist with onboarding, and create a welcoming experience for employees and visitors.

This role offers variety, the chance to work in a collaborative environment, and exposure to cross-functional partners while maintaining organized processes, inventory, and general office operations.

Qualifications

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Sound judgment and problem-solving abilities.
• Adaptability when priorities shift.
• Proficiency with Word, Excel, and Outlook.

Responsibilities

• Coordinate leadership meetings and company events.
• Maintain group email distribution lists and office communications.
• Provide general administrative support (filing, records, paperwork).
• Monitor office supply inventory and place orders.
• Serve as primary liaison with vendors, clients and service providers.
• Maintain kitchens, conference rooms, stockrooms and shared spaces.
• Coordinate visits for customers, investors and guests, including logistics.
• Act as point of contact for office inquiries and support work environment.
• Manage incoming/outgoing mail distribution and related communications.
• Support special projects as assigned by leadership.

Skills

Strong organizational skills

Time management

Excellent communication

Interpersonal skills

Discretion / confidentiality

Microsoft Office proficiency

Education

Bachelor’s degree in business or related field

Tools

Microsoft Office Suite

Job description

At Fermented Food Holdings (FFH), we are passionate about the power of greatfood to improve lives. Through high-quality, delicious, fermented products, we makethe unique benefits of fermented foods moreaccessible while helping shape the future of food. We value talent, creativity, and authenticity, and we are committed to building a diverse, inclusive workplace where every contribution matters. Join us in makinga meaningful impact in a growing industry and helping create a healthier, happier world - one bite at a time.

About the role:

At Fermented Food Holdings, every role contributes to both individual growth and the success of the organization. We are seeking a dependable, detail-oriented Part-Time Office Manager to support day-to-day administrative operations and help ensure the Madison office runs smoothly and efficiently. This role offers the opportunity to work in a dynamic, collaborative environment while coordinating events, supporting office operations, and helping create a welcoming experience for new employees and visitors.

What You Can Expect:

• A role with variety, where your days may include coordinating office logistics, planning team events, supporting visitors, or helping resolve day-to-day office needs.
• The opportunity to make a visible impact by helping the Madison office run smoothly and ensuring employees have what they need to stay productive and supported.
• Meaningful ownership of office operations, projects, and employee experience touchpoints while working closely with employees, leaders, vendors, and cross-functional partners.
• Office perks such as espresso, snacks, desserts, and a friendly, welcoming environment.

Accountable For:

• Coordinate core leadership meetings and company events, ensuring logistics, materials, and follow-up items are managed effectively.
• Partnering with IT to maintain and update group email distribution lists and related office communication tools.
• Provide general administrative support, including filing, organizing documents, maintaining records, processing office paperwork, and assisting with day-to-day office needs.
• Monitor office supply inventory and place orders as needed to ensure appropriate stock levels are maintained.
• Serve as a primary liaison with vendors, clients, and service providers for office equipment, catering, repairs, and related services.
• Maintain kitchens, conference rooms, stockrooms, and other shared office spaces in a clean, organized, and professional manner.
• Coordinate occasional customer, investor, and guest visits, including scheduling, logistics, meeting space preparation, and hospitality needs.
• Act as a point of contact for office-related inquiries, providing timely support and helping foster a positive, productive workplace environment.
• Manage incoming and outgoing general mail distribution and related office communications.
• Support special projects and initiatives as assigned by leadership.

Who Will Be Successful in This Role:

• Highly organized and proactive, with the ability to anticipate office needs, manage competing priorities, and keep daily operations moving smoothly.
• Welcoming and service-minded, with a natural ability to create a positive experience for employees, visitors, vendors, and cross-functional partners.
• Resourceful and solutions-oriented, especially when plans change, unexpected needs arise, or details require thoughtful follow-through.
• Detail-oriented and dependable, with strong follow-through and pride in maintaining organized, professional, and well-supported office spaces.
• Comfortable working independently while also collaborating closely with leaders, employees, vendors, and team members across the organization.

Required Credentials:

• Strong organizational and time management skills, with the ability to prioritize tasks, manage multiple responsibilities, and support smooth office operations.
• Excellent communication and interpersonal skills, with the ability to work effectively with employees, vendors, and executive leadership.
• Sound judgment, problem-solving skills, and adaptability when priorities shift or unexpected office needs arise.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Professionalism and discretion, with the ability to handle sensitive information confidentially and responsibly.
• Must be legally authorized to work in the United States without current or future employer sponsorship.

Preferred Qualifications:

• Bachelor’s degree in business or a related field.
• Previous office management or administrative experience.
• Experience supporting vendors, facilities, or office services.
• Event planning, employee engagement, or culture-building experience.

Fermented Food Holdings is an Equal Opportunity Employer. We are committed to a diverse and inclusive workplace, as we know that each of our employees helps to make us better. We strongly encourage applicants from all backgrounds and walks of life. Come join us. We are an E-Verify employer.