Office Manager

Envision Greater Fond du Lac, Inc.; Fond du Lac (WI); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Envision Greater Fond du Lac, Inc. is seeking an Office Manager to oversee the daily administrative operations of Fondy Food Pantry in Fond du Lac, WI.

You will coordinate volunteers, donor communication, and client intake while maintaining organized records and ensuring efficient pantry operations. The role requires 2+ years in nonprofit administration, strong organization and communication skills, and proficiency with Microsoft Office.

Qualifications

• Minimum 2+ years in administrative, office management, or nonprofit roles.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication, with cross‑functional collaboration.
• Comfortable working with volunteers and diverse populations.
• Proficiency in Microsoft Office; experience with databases a plus.

Responsibilities

• Oversee daily office operations and maintain organized records.
• Coordinate volunteers, donor communications, and client intake processes.
• Track donations and maintain inventory records.
• Assist with deposits, financial records, and reporting to leadership.
• Support outreach and social media updates, as needed.
• Perform other duties as assigned.

Skills

Administrative operations

Office management

Interpersonal communication

Volunteer coordination

Data entry

Microsoft Office

Tools

Microsoft Office Suite

Database systems

Job description

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Shift/Schedule (option of more than one)

• First Shift
• Flexible

Job Type

Permanent

Expiration Date (if no date is given, this post will expire in 30 days)

11/02/2026

Job Description

The Office Manager is responsible for the daily administrative operations of Fondy Food Pantry. This role helps ensure smooth coordination of office volunteers, donor communication, and recordkeeping. The Office Manager serves as the primary point of contact for clients, volunteers, donors, and community partners, helping maintain a welcoming, organized, and efficient pantry environment.

Examples of Duties

Key Responsibilities

Office & Administrative Operations

• Manage daily office operations and maintain organized records and files
• Ensure the office is staffed during hours of operation
• Answer phone calls, emails, and inquiries; route voice and email messages appropriately
• Purchase and maintain office supplies and materials
• Train, oversee, and schedule office volunteers
• Maintain volunteer records and communications
• Ensure room and refrigerator temperatures are recorded as scheduled and records are up to date

Client Services & Intake

• Oversee new online client registrations
• Ensure accurate data entry and confidentiality of client records
• Communicate respectfully with clients and assist with questions

Donations & Inventory Support

• Record and track in-kind and monetary donations
• Oversee scheduling and responses to homebound clients requesting food delivery
• Accept, weigh, and record food donation as needed

Financial & Data Support

• Track donations and prepare reports for leadership/treasurer
• Assist with deposit preparation and documentation
• Maintain basic financial and operational records

Communications & Outreach

• Assist with donor acknowledgments and thank-you correspondence
• Assist with fundraising mailings and events
• Oversee updates to the Pantry Resource Guide
• As needed, assist with photo ops/other information for social media
• Other duties as assigned

Required Experience or Qualifications

• 2+ years of administrative, office management, or nonprofit experience preferred
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• Comfortable working with volunteers and diverse populations
• Proficiency in Microsoft Office
• Experience with databases or client tracking systems is a plus
• Ability to work independently in a small team environment

Other requirements

Physical Requirements

• Ability to lift up to 25lbs occasionally
• Ability to move between office and pantry areas
• Ability to sit for extended periods of time