Office Manager

The Contractor Consultants; Los Angeles (CA); On-site; USD 70,000 - 85,000; Full time

Job summary

A leading outdoor design and build firm is seeking an Office Manager to oversee day-to-day operations in Pacific Palisades, CA. This role involves managing schedules, client communications, and supporting project staff. Ideal candidates will be organized, detail-oriented, and possess strong interpersonal skills. Competitive compensation and benefits are offered, along with opportunities for growth in a dynamic environment.

Benefits

Health, dental, and vision insurance

Paid time off and holidays

Growth opportunities

Qualifications

• 3+ years of administrative or office management experience.
• Highly organized and detail-oriented.
• Bilingual (Spanish/English) is a bonus but not required.

Responsibilities

• Manage calendars, project files, and meeting schedules.
• Serve as first point of contact for calls, emails, and office visitors.
• Track receipts and expenses; assist with payroll processing.

Skills

Organizational skills

Communication skills

Interpersonal skills

Tools

Google Workspace

QuickBooks

Zoom

Job description

1 day ago Be among the first 25 applicants

Now Hiring: Office Manager - Pali Coast | Outdoor Design & Build - Pacific Palisades, CA

Job Title: Office Manager

Company Name: Pali Coast, LLC

Compensation: Competitive, based on experience

Industry: Residential - Landscape, Concrete, Masonry

Location: Pacific Palisades, CA

Job Overview

We're looking for a friendly, organized, and detail-oriented Office Coordinator/Manager to keep our day-to-day operations running smoothly. You'll be the heartbeat of our office-supporting project staff, interfacing with clients, and helping our leadership stay on track. From scheduling and document management to client communication and light accounting, you'll be involved in nearly every aspect of what makes our boutique design-build firm successful.

This role is ideal for someone who enjoys wearing multiple hats, solving problems, and working with a passionate, close-knit team. A positive attitude, strong communication skills, and a proactive approach are key.

Who We Are

Pali Coast is a locally owned outdoor design and build firm serving the Pacific Palisades and surrounding coastal communities. We specialize in transforming outdoor spaces-from detailed planting and irrigation to custom patios, lighting, and outdoor kitchens. We believe in professionalism without pretension and treat our clients' homes as if they were our own. As we grow, we're building a team rooted in reliability, integrity, and a shared love for thoughtful outdoor design.

Learn more about us at www.palisadescoast.com.

Key Responsibilities

• Serve as first point of contact for calls, emails, and office visitors
• Manage calendars, project files, and meeting schedules
• Organize and maintain office systems and inventory
• Support estimating and design staff with proposals, bid documents, and client presentations
• Track receipts and expenses; assist with payroll processing and basic bookkeeping tasks
• Coordinate vendor files, insurance certificates, and compliance documentation
• Help plan team meetings and company events
• Handle office upkeep to ensure a clean, professional workspace
• Communicate clearly with clients, subcontractors, and internal team members
• Assist in onboarding new hires and managing internal workflows
• Other administrative duties as needed
  
  

What We're Looking For

• 3+ years of administrative or office management experience (landscape or construction industry a plus)
• Comfortable with digital tools (Google Workspace, Zoom, QuickBooks, etc.)
• Highly organized and detail-oriented
• Friendly and approachable, with excellent interpersonal skills
• Able to handle confidential information with professionalism
• Comfortable in a fast-paced, dynamic environment with shifting priorities
• Bilingual (Spanish/English) is a bonus but not required
  
  

Benefits

• Competitive hourly pay or salaried compensation (based on experience)
• Health, dental, and vision insurance
• Paid time off and holidays
• Growth opportunities in a creative, mission-driven company
  
  

Schedule

• Full-time
• Monday-Friday schedule (7:30am - 4:30pm)
• 8-hour shifts, occasional weekend work depending on project timeline
  
  

Work Location:

Pacific Palisades, CA, and surrounding areas, with travel to the project site required

Equal Employment Opportunity

Pali Coast LLC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit, and business needs.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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