Office Manager

Cognism Limited; London (KY); On-site; USD 42,000 - 56,000; Full time

Job summary

Cognism Limited is seeking an Office Manager to oversee day-to-day operations at our London HQ, ensuring a well-organised, welcoming environment and providing essential administrative support across the company.

The role requires a proactive, highly organized individual who can coordinate facilities, events, and supplier relationships in a fast-paced, collaborative setting.

Qualifications

• 2+ years experience in an office/facilities/administrative role
• Ability to work autonomously and as part of a team
• Self-starter with proactive problem-solving
• Excellent communication across all levels and decisive when needed
• Friendly, positive, can-do attitude

Responsibilities

• Oversee the day-to-day running of the office, ensuring a clean, well-stocked, and fit-for-purpose environment
• Coordinate meeting rooms, incoming correspondence, access passes, and courier bookings
• Support onboarding for new joiners and help coordinate company events and social activities
• Manage the office budget and procurement, negotiating with vendors for value-for-money
• Ensure health, safety and compliance, maintain records and assist with certifications

Skills

Office management

Facilities coordination

Administrative support

Vendor management

Onboarding support

Job description

WHO ARE WE

Cognism is the leading provider of European B2B data and sales intelligence. Ambitious businesses of every size use our platform to discover, connect, and engage with qualified decision-makers faster and close more deals. Headquartered in London with global offices, Cognism’s contact data and contextual signals are trusted by thousands of revenue teams to eliminate the guesswork from prospecting.

OUR WORK MODEL:

This is an office based role, requiring you to work from our London office daily.

YOUR ROLE:

As an office manager within our HQ at Cognism, you will play a vital role in ensuring the smooth day-to‑day operations of the business. You will be responsible for creating a well-organised, efficient, and welcoming office environment, supporting teams across the company, and managing the administrative processes that keep the organisation running effectively. This role is ideal for someone proactive, detail-oriented, and highly organised, who thrives in a dynamic, fast-paced workplace and enjoys being at the heart of the business.

KEY RESPONSIBILITIES:

• Office operations and environment: oversee the day-to-day running of the office, ensuring it is clean, well-stocked, and fit for purpose. Manage relationships with building management, suppliers, and service providers. Act as the first point of contact for all faciltiies-related matters.
• Administrative support: Coordinate meeting rooms, handle incoming correspondence, provision office access passes and arrange courier bookings.
• People and culture support: Support onboarding for new joiners, ensuring their workspace and equipment are ready from day one. Help coordinate company events, offsites, and social activities that contribute to a positive office culture. From time to time, you may also assist with coordinating administrative tasks and cultural events for our Cologne, Paris and Boston offices.
• Budget and procurement: Manage the office budget, tracking spend against plan and identifying cost‑saving opportunities. Own procurement of office supplies, equipment, and amenities, negotiating with vendors to ensure value for money.
• Health, safety and compliance:Ensure the office meets all health and safety requirements. Maintain records, conduct risk assessments, and liaise with external parties on building compliance and certifications.

KEY REQUIREMENTS:

• Must have at least 2 years’ proven experience in an office/ facilities/ administrative role or similar
• Must be able to work autonomously, as well as effectively within a team.
• Self‑starter who anticipates needs, is great at problem solving, is forward-thinking and solutions focused.
• Have excellent communicative skills, comfortable working across all levels of the business and be a confident decision maker.
• A friendly, positive, have‑a‑go, can‑do attitude is essential!

WHY COGNISM

At Cognism, we’re not just building a company - we’re building an inclusive community of brilliant, diverse people whosupport, challenge, and inspire each other every day. If you’re looking for a place where your work trulymakes an impact, you’re in the right spot!

Our values aren’t just words on a page—they guide how we work, how we treat each other, and how we grow together. They shape our culture, drive our success, and ensure that everyone feels valued, heard, and empowered to do their best work.

Here’s what we stand for:

We Own the Outcome Together.
We Deeply Understand our Customers.
We Celebrate Impact Wherever It Comes From.

At Cognism, we are committed to fostering an inclusive, diverse, and supportive workplace. We welcome applications from individuals typically underrepresented in tech, so if this role excites you but you’re unsure if you meet every requirement, we encourage you to apply!