Office Coordinator (Part-Time)

Cognitiv; Bellevue (WA); On-site; USD 36,000 - 44,000; Part time

Benefits offered by this job

Medical/Dental/Vision

Parental leave

Unlimited PTO

Hybrid work model

Equity

Wellness stipend

Retirement plan

Team lunch

Cell phone reimbursement

Job summary

Cognitiv, Bellevue, WA, is looking for a Part-Time Office Coordinator to be the heart of our on-site workplace. This role focuses on keeping the space welcoming, organized, and well stocked, while building community through events.

It is a 20–25 hour per week, five days on-site with core hours 10 AM–4 PM. You’ll drive facilities and workplace operations, plan events, coordinate All-Hands, greet guests, and support onboarding.

Qualifications

• Excellent written and verbal communication across all levels.
• Proactive, organized approach to office operations.
• Strong interpersonal skills and guest relations.
• Ability to adapt quickly in a fast-paced environment.
• Familiarity with AI tools to streamline tasks is a plus.

Responsibilities

• Maintain Bellevue office operations, cleanliness, stocking, and inventory.
• Plan and execute internal events, team lunches, celebrations, and off-sites.
• Set up and manage All-Hands meetings and assist with two yearly live events.
• Welcome visitors, support onboarding, and foster a positive office culture.
• Support lean team with ad-hoc projects and problem solving.

Skills

Exceptional Communicator

Problem Solver

Organized & Detail-Driven

Compassionate & Positive

AI & Tech Savvy

Job description

Are you ready to revolutionize the advertising industry?

At Cognitiv, we are not just another AdTech company—we are industry trailblazers redefining media buying with our Deep Learning Advertising Platform. Since 2015, we have harnessed the power of cutting-edge deep learning technology and data science to transform how brands connect with their customers. Our mission? To bring intelligence to advertising and deliver unparalleled precision, relevance, and impact at scale.

With our innovative platform, advertisers enjoy unprecedented flexibility—whether it is activating Dynamic Deals through their preferred DSP, leveraging our managed service DSP, or utilizing our industry-first ContextGPT product. As a part of Cognitiv, you will be at the forefront of AI-driven advertising solutions, driving change and achieving remarkable growth in a rapidly evolving industry.

Now, we’re growing!

The Role

We are looking for a high-energy, detail-obsessed, and resourceful Part-Time Office Coordinator for our Bellevue WA office. You are the heart of our physical workplace—the culture champion who ensures our space is welcoming, seamless, and fully stocked, while building community through great events.

This is a part-time, 5-day-a-week on-site role (20–25 hours per week). While our core office hours are 10:00 AM – 4:00 PM, we offer schedule flexibility for the right person. If you bring a true "figure-it-out" mindset, thrive in a fast-paced environment, and genuinely love caring for people and spaces, we want to hear from you.

What You’ll Do

• Facilities & Workplace Operations: Keep the Bellevue office running like clockwork. You’ll maintain space organization, ensure the office and kitchen areas are kept clean, tidy, and well-stocked, manage inventory, order and stock food/snacks, handle incoming/outgoing packages, and coordinate with property management and vendors for repairs or maintenance.
• Event & Experience Planning: Drive our office culture by planning and executing engaging internal events, team lunches, celebrations, and off-sites that bring people together.
• All-Hands Coordination: Help set up and organize the All-Hands area for our monthly company-wide meetings, ensuring the space, materials, and other logistics are ready to go. Travel to support our two live All-Hands events each year, helping coordinate event logistics and other on-site needs.
• Culture Champion & Ambassador: Act as the warm, positive face of our Bellevue office. You'll greet guests, support onboarding logistics, and actively foster a compassionate, high-morale work environment.
• Ad-Hoc & Lean Team Support: As part of a lean team, you’ll tackle unexpected operational challenges, jump in on special projects, and lend a hand wherever needed to keep the company moving forward.

Who You Are

• Exceptional Communicator: You express yourself clearly, warmly, and concisely—whether writing a company-wide update, negotiating with a vendor, or chatting with someone at the front desk.
• Resourceful Problem-Solver: You possess a proactive, "figure-it-out" attitude. When a surprise comes up, you fix it efficiently before anyone else even notices a problem.
• Organized & Detail-Driven: You love order, systems, and smooth operations. Nothing slips through the cracks on your watch.
• Compassionate & Positive: You bring high energy, warmth, and genuine empathy to every interaction, uplifting the energy of the workspace.
• AI & Tech Savvy (Bonus): You leverage modern tools and generative AI (e.g., ChatGPT, Copilot) to streamline your own workflows, draft communications faster, and automate routine operational tasks.

Schedule & Compensation

• Hours: 20–25 hours/week, spread across 5 days/week on-site (Flexibility within core hours of 10 AM – 4 PM).
• Pay Range: $26.00 – $32.00 / hour

*As this is a part-time position, it is not eligible for Cognitiv’s standard employee benefits and perks.*

What We Offer

Compensation is based on experience, skills, and other factors. Base salary is just one part of your total rewards at Cognitiv—you’ll also receive equity and a comprehensive benefits package.

Highlights include:

• Medical, Dental and Vision plan for US employees & Extended Health Benefits for Canadian employees
• 12 weeks paid parental leave + 4 weeks WFH
• Unlimited PTO + Work-From-Anywhere August
• Career development with clear advancement paths
• Equity for all employees
• Hybrid work model & daily team lunch
• Health & wellness stipend + cell phone reimbursement
• 401(k) & RRSP with employer match
• Employee Assistance Program
• …and more!

What You’ll Find at Cognitiv

• Festiv – We make work fun with cross-team games, events, and creative team bonding.
• Responsiv – You’ll be close to clients and leadership, influencing real outcomes.
• Inclusiv – Diversity and individuality are celebrated across all levels.
• Inventiv – We reward curiosity and embrace bold ideas.
• Transformativ – We support your growth with training, mentorship, and flexibility.
• Collaborativ – We operate across coasts, connected by purpose and teamwork.

Cognitiv is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace for all.

Note on AI Use: Cognitiv may use AI technology to assist with certain administrative aspects of the hiring process, such as note-taking, interview documentation, and reporting. However, every resume and application is reviewed directly by our recruiting team. AI tools are used solely for operational support and do not influence candidate evaluation or hiring decisions.