Office Coordinator (Part-Time)

Cognitiv; Seattle (WA); On-site; USD 27,000 - 50,000; Full time

Benefits offered by this job

Daily parking reimbursement

Health & wellness stipend

Cell phone reimbursement

Daily lunch stipend

Full benefits package

Job summary

Cognitiv in Bellevue, WA is seeking a Part-Time Office Coordinator to be the heart of our physical workspace. You will keep the office welcoming, stocked, and running smoothly from 10:00 AM to 4:00 PM with flexible scheduling within core hours.

You’ll coordinate facilities, plan events, support All-Hands meetings, act as a culture ambassador, and assist the lean team with ad-hoc tasks. The role combines guest relations, operations, and a hands-on mindset.

Qualifications

• Experience coordinating office operations and events.
• Strong communication and guest-facing skills.
• Ability to thrive in a fast-paced, lean team environment.

Responsibilities

• Facilities & Workplace Operations: keep the Bellevue office organized, stocked, and running smoothly.
• Event & Experience Planning: plan internal events, team lunches, celebrations, and off-sites.
• All-Hands Coordination: assist with monthly meetings and twice-yearly live events.
• Culture Champion & Ambassador: greet guests and support onboarding logistics.
• Ad-Hoc & Lean Team Support: tackle surprise tasks and contribute to special projects.

Skills

Exceptional Communicator

Resourceful Problem-Solver

Organized & Detail-Driven

Compassionate & Positive

AI & Tech Savvy

Tools

ChatGPT

Copilot

Job description

Are you ready to revolutionize the advertising industry?

At Cognitiv, we are not just another AdTech company - we are industry trailblazers redefining media buying with our Deep Learning Advertising Platform. Since 2015, we have harnessed the power of cutting-edge deep learning technology and data science to transform how brands connect with their customers. Our mission? To bring intelligence to advertising and deliver unparalleled precision, relevance, and impact at scale.

With our innovative platform, advertisers enjoy unprecedented flexibility—whether it is activating Dynamic Deals through their preferred DSP, leveraging our managed service DSP, or utilizing our industry-first ContextGPT product. As a part of Cognitiv, you will be at the forefront of AI-driven advertising solutions, driving change and achieving remarkable growth in a rapidly evolving industry.

Now, we’re growing!

The Role

We are looking for a high-energy, detail-obsessed, and resourceful Part-Time Office Coordinator for our Bellevue WA office. You are the heart of our physical workplace—the culture champion who ensures our space is welcoming, seamless, and fully stocked, while building community through great events.

This is a part-time, 5-day-a-week on-site role (20-25 hours per week). While our core office hours are 10:00 AM - 4:00 PM, we offer schedule flexibility for the right person. If you bring a true "figure-it-out" mindset, thrive in a fast-paced environment, and genuinely love caring for people and spaces, we want to hear from you.

What You’ll Do

• Facilities & Workplace Operations: Keep the Bellevue office running like clockwork. You'll maintain space organization, ensure the office and kitchen areas are kept clean, tidy, and well-stocked, manage inventory, order and stock food/snacks, handle incoming/outgoing packages, and coordinate with property management and vendors for repairs or maintenance.
• Event & Experience Planning: Drive our office culture by planning and executing engaging internal events, team lunches, celebrations, and off-sites that bring people together.
• All-Hands Coordination: Help set up and organize the All-Hands area for our monthly company-wide meetings, ensuring the space, materials, and other logistics are ready to go. Travel to support our two live All-Hands events each year, helping coordinate event logistics and other on-site needs.
• Culture Champion & Ambassador: Act as the warm, positive face of our Bellevue office. You'll greet guests, support onboarding logistics, and actively foster a compassionate, high-morale work environment.
• Ad-Hoc & Lean Team Support: As part of a lean team, you'll tackle unexpected operational challenges, jump in on special projects, and lend a hand wherever needed to keep the company moving forward.

Who You Are

• Exceptional Communicator: You express yourself clearly, warmly, and concisely—whether writing a company-wide update, negotiating with a vendor, or chatting with someone at the front desk.
• Resourceful Problem-Solver: You possess a proactive, "figure-it-out" attitude. When a surprise comes up, you fix it efficiently before anyone else even notices a problem.
• Organized & Detail-Driven: You love order, systems, and smooth operations. Nothing slips through the cracks on your watch.
• Compassionate & Positive: You bring high energy, warmth, and genuine empathy to every interaction, uplifting the energy of the workspace.
• AI & Tech Savvy (Bonus): You leverage modern tools and generative AI (e.g., ChatGPT, Copilot) to streamline your own workflows, draft communications faster, and automate routine operational tasks.

Schedule & Compensation

• Hours: 20-30 hours/week, spread across 5 days/week on-site (Flexibility within core hours of 10 AM - 4 PM).
• Pay Range: $26.00 - $32.00 / hour

Benefits & Perks

• Daily parking will be covered via monthly reimbursement
• Health & wellness stipend
• Cell Phone Reimbursement stipend
• Daily lunch stipend
• Benefits: Full employee benefits package (health, dental, vision) is available for team members who work 30+ hours per week.

What We Offer

Compensation is based on experience, skills, and other factors. Base salary is just one part of your total rewards at Cognitiv - you'll also receive equity and a comprehensive benefits package.

Highlights Include

• Medical, Dental and Vision plan for US employees & Extended Health Benefits for Canadian employees
• 12 weeks paid parental leave + 4 weeks WFH
• Unlimited PTO + Work-From-Anywhere August
• Career development with clear advancement paths
• Equity for all employees
• Hybrid work model & daily team lunch
• Health & wellness stipend + cell phone reimbursement
• 401(k) & RRSP with employer match
• Parking (CA, WA, Vancouver offices) & pre-tax commuter benefits
• Employee Assistance Program
• Comprehensive onboarding (Cognitiv University)
• ...and more!

What You’ll Find at Cognitiv

• Festiv – We make work fun with cross-team games, events, and creative team bonding.
• Responsiv – You'll be close to clients and leadership, influencing real outcomes.
• Inclusiv – Diversity and individuality are celebrated across all levels.
• Inventiv – We reward curiosity and embrace bold ideas.
• Transformativ – We support your growth with training, mentorship, and flexibility.
• Collaborativ – We operate across coasts, connected by purpose and teamwork.

Cognitiv is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace for all.

Note on AI Use: Cognitiv may use AI technology to assist with certain administrative aspects of the hiring process, such as note-taking, interview documentation, and reporting. However, every resume and application is reviewed directly by our recruiting team. AI tools are used solely for operational support and do not influence candidate evaluation or hiring decisions.