Office Manager

Adtalem Global Education Inc; Lisle (IL); Hybrid; USD 49,000 - 87,000; Full time

Job summary

An established industry player is seeking an Office Manager to lead operations at their Lisle headquarters. This pivotal role involves overseeing daily administrative functions, managing staff, and ensuring compliance with company policies. The ideal candidate will possess over a decade of leadership experience, excellent communication skills, and a proactive approach to problem-solving. With a hybrid work model in place, this position offers a unique opportunity to foster team collaboration while maintaining a well-organized office environment. Join a forward-thinking organization committed to empowering its workforce and enhancing community well-being.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401(k) Retirement Plan

Flexible Time Off

Paid Holidays

Qualifications

• 10+ years of leadership experience in an executive office environment.
• Detail-oriented with strong multitasking and organizational skills.

Responsibilities

• Manage daily operations and supervise support staff at headquarters.
• Oversee office expenses and ensure compliance with policies.

Skills

Leadership

Communication Skills

Interpersonal Skills

Problem-Solving

Time Management

Microsoft Office Suite

Job description

Company Description

About Adtalem Global Education

Adtalem Global Education is a national leader in post-secondary education and a leading provider of professional talent to the healthcare industry. Adtalem educates and empowers students with the knowledge and skills to become leaders in their communities and make a lasting impact on public health, well-being, and beyond. Through equitable access to education, environments that nurture student success, and a focus on expanding and diversifying the talent pipeline in healthcare, Adtalem is building a brighter future for communities and the world.

Adtalem is the parent organization of American University of the Caribbean School of Medicine, Chamberlain University, Ross University School of Medicine, Ross University School of Veterinary Medicine, and Walden University.

In our U.S. locations, we operate on a hybrid work model with three in-office days and two remote days per week. Starting Q1 2025, we will transition to a four-day in-office schedule, Monday-Thursday. This in-office time fosters creativity, innovation, communication, and stronger team relationships, supporting both individual and organizational success.

Visit Adtalem.com for more information, and follow us on Twitter and LinkedIn.

Opportunity at a Glance

Our Office Manager will be the face of our headquarters operations, responsible for the day-to-day administrative operations of our Lisle office. This is an important and executive-facing role that involves managing support staff and tasks such as coordinating on-site functions, maintaining office supplies, managing staff, coordinating facilities management, managing event setup and breakdown, acting as the primary contact with the landlord, ensuring compliance with company policies and building rules, and serving as the central point of contact for all office-related matters with colleagues and the landlord.

This position is located onsite in Lisle, IL, Monday through Friday.

Key responsibilities include:

• Administrative tasks:
  • Managing daily operations of company headquarters
  • Supervising mail and package handling and distribution
  • Managing supply inventory and supervising office supply orders
• Facility management:
  • Ensuring a clean and orderly environment
  • Coordinating repairs and maintenance of FFE as needed
  • Maintaining an up-to-date floor plan with seat assignments
• Staff management:
  • Delegating tasks to support staff
  • Monitoring employee performance and providing feedback
  • Assisting with onboarding new employees
  • Managing staff schedules and time off
• Financial management:
  • Overseeing and tracking office expenses and managing the budget
  • Processing invoices and payments
• Compliance and safety:
  • Ensuring adherence to company and building policies and procedures
  • Maintaining health and safety standards in the office
  • Serving as the lead safety coordinator, coordinating with security on safety and fire drills
• Communication and collaboration:
  • Serving as a liaison between the executive office, corporate departments, and facilities management
  • Communicating important information to staff and colleagues
  • Coordinating special events and meeting support as needed

Qualifications

• 10+ years of effective leadership and supervisory experience managing an executive or headquarters office environment
• Professional and welcoming demeanor with excellent communication, interpersonal, and customer service skills
• Ability to maintain discretion and confidentiality, especially during VIP or executive meetings
• Detail-oriented with strong multitasking abilities
• Excellent organizational and time management skills
• Proactive problem-solving and decision-making skills
• Ability to lead by example and operate effectively in a fast-paced environment
• Proficiency in Microsoft Office Suite and relevant software

Additional Information

The expected salary range for this position is between $49,199.33 and $86,253.75, adjusted based on experience, location, certifications, market factors, departmental budgets, and responsibilities. Our Talent Acquisition Team is available to discuss salary requirements.

Our benefits include:

• Health, dental, vision, life, and disability insurance
• 401(k) retirement plan with a 6% employer match
• Participation in Adtalem's Flexible Time Off (FTO) Policy
• 12 paid holidays

For more information on benefits, visit: https://careers.adtalem.com/benefits

Adtalem is an Equal Opportunity Employer, supporting minority, female, disability, veteran, gender identity, and sexual orientation rights.