Office Manager

Mylo; Leawood (KS); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company contribution

Schedule promoting work-life balance

Company-wide events

Wellness program

Job summary

Mylo is seeking an Office Manager to support our office operations and executive leadership, coordinating day-to-day tasks to keep the business moving forward.

You will lead front-desk coverage, manage calendars for C-level leadership, coordinate events, and work on-site Monday–Friday to maintain a productive, welcoming office and collaborate with HR on a positive culture. This role provides growth opportunities in a fast-paced insurtech environment.

Qualifications

• 2+ years supporting C-level executives or similar.
• High school diploma or equivalent.
• Proficient in MS Office Suite (Outlook, PowerPoint, Word, Excel).

Responsibilities

• Lead office operations by providing information, answering questions, and responding to requests.
• Provide front-desk coverage with a busy phone system and guest greeting.
• Manage calendars for executive leadership and schedule complex meetings.
• Coordinate office maintenance, supplies, and vendor relations.
• Plan and coordinate company-wide events, both in-office and off-site.

Skills

Administrative support

Calendar management

MS Office

On-site work

Budget & expenses

Education

High school diploma

Tools

Microsoft Outlook

PowerPoint

Word

Excel

Job description

As an Office Manager, you will directly support our office operations and support Mylo’s executive leadership team. This role is essential to coordinating the day-to-day functions that keep our business moving forward. We are currently seeking an exceptional individual to join our team!

What You’ll Do:

• Lead office operations by providing information, answering questions, and responding to requests.
• Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining a clean, organized office environment.
• Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout.
• Maintain the office condition and arrange necessary repairs and maintenance, working closely with building/office vendors to ensure optimal working conditions for the company.
• Facilitate the ordering of necessary supplies, equipment, meals etc.
• Organize office operations and procedures.
• Lead the planning, coordination, and execution of company-wide events and gatherings, managing logistics for both in-office and off-site activities.
• Collaborate with the HR team to foster a welcoming, engaging, and positive workplace culture through company-wide events, celebrations, and employee experiences.
• Assist with administrative support to executive leadership, including email correspondence, print and bind presentation decks, travel arrangements and calendar management.
• Assist with client meetings, including conference room set up and catering.
• Work closely with Mylo’s executive team to coordinate any necessary requests and support with streamlining high-volume responsibilities.

What You’ll Bring:

• Minimum of 2 years’ experience in an administrative assistant role supporting c-level executives, or similar
• High school diploma or equivalent
• Proficient knowledge and skills in Microsoft Office Suite platforms, including Microsoft Outlook, PowerPoint, Word, and Excel
• Experience efficiently managing and scheduling complex calendars for executive level leadership
• The ability to work on-site at Mylo’s office Monday-Friday

We’re Looking for Someone Who Is:

• A natural problem solver with quick critical thinking skills.
• Exhibits excellent verbal and written communication skills.
• Has a strong attention to detail and organizational habits.
• Is adaptable to changing priorities and schedules.
• Has previous experience managing budgets and expenses.
• Maintains a positive attitude in high stress situations.
• Can proficiently multi-task while maintaining a high-level of confidentiality.

Why Join Mylo:

Mylo is an award-winning Digital Insurtech brokerage selling Property & Casualty insurance to individuals and small business owners from 100+ carriers

• Exciting company culture that inspires employees to thrive
• Medical, dental, and vision coverage
• 401(k) with company contribution
• Schedule that promotes work-life balance
• Company-wide events and personal development opportunities
• Wellness program that awards healthy habits and can help lower health insurance costs