Office Manager

Black Tie Health™; Kennesaw (GA); On-site; USD 42,000 - 66,000; Full time

Job summary

Black Tie Health™ in Roswell, GA is seeking an outgoing Office Manager with at least 6 months of management experience to lead a regenerative medicine practice. You will supervise staff, oversee billing and patient records, and ensure HIPAA compliance.

As the clinic's operational backbone, you will streamline processes, coordinate scheduling, and foster excellent patient relationships in a fast-paced environment.

Qualifications

• 6 months of management experience leading 4–5 staff is a plus.
• High school or equivalent education required.
• Extroverted, organized and multitasking with a service mindset.

Responsibilities

• Hire, terminate, and train staff in a medical office.
• Supervise front office, back office and clinical staff.
• Assess employee performance and delegate responsibilities.
• Develop and implement office policies and procedures.
• Oversee billing, coding, and collections.
• Schedule appointments and maintain medical records.
• Reconcile payments and deposits in the system.
• Coordinate marketing of the practice and events.
• Credential/onboard physicians and ensure HIPAA/OSHA compliance.
• Maintain inventory and order supplies.

Skills

Staff management

Leadership

Organization

People skills

Multitasking

Education

High school diploma

Job description

We are looking for an outgoing person with at least 6 months of management experience for a regenerative medicine practice. The office manager is the glue that holds a medical practice together. The office manager is an effective leader that ensures the clinic operates at optimal performance and efficiency while juggling multiple tasks at once.

Duties Include, But Are Not Limited To

• Hire, terminate, and train staff in a medical office.
• Supervise front office, back office and clinical staff.
• Assess employee performance.
• Delegate responsibilities.
• Develop and implement office policies and procedures.
• Improves operations, decrease turn around times, and streamline work processes.
• Oversee billing, coding, and collections.
• Schedule appointments.
• Maintain medical records.
• Perform data entry and processing.
• Make deposits and reconcile payments in system.
• Prepare cash for deposit.
• Reconcile account information.
• Responsible for accounts receivable management.
• Coordinates Marketing of the practice and the promotion of special events.
• Credential/onboard physicians.
• Ensures compliance with HIPAA, OSHA and other governmental regulatory authorities.
• Maintains office inventory of medical and office supplies.
• Orders medical supplies, office supplies, and submits maintenance requests for equipment.

Required Education

• High school or equivalent.

Required Experience

• None.
• 6 months experience successfully managing 4-5 people is a plus.

Other Requirements

• The ideal candidate is extroverted, extremely well-organized, and multi-talented.

We pride ourselves on excellent patient relationships and a service-oriented approach to medicine. As the leading regenerative medicine clinic in the Atlanta metropolitan area, we are passionate about providing the best care possible for our patients. We strive to create a welcoming environment that patients are excited to visit and with staff they love to see.

To be successful in this role you will need to be approachable, friendly, organized, and have a passion for people. This position is located at our office in Roswell, Georgia.