Office Manager

Bell Law, LLC; Kansas City (MO); On-site; USD 52,000 - 70,000; Full time

Job summary

Bell Law, LLC is seeking an Office Manager to keep daily operations running smoothly in Kansas City. The role covers calendars, vendor relationships, and financial processing while supporting a small legal team.

The ideal candidate has a Bachelor's degree or equivalent and at least 2 years in office management or administrative work, preferably with law firm exposure. Notarization, travel, and compliance tasks are also part of the role.

Qualifications

• Bachelor's degree or equivalent experience required
• 2+ years in office management or administrative work including financial processing
• Bonus points if experience at a law firm

Responsibilities

• Oversee day-to-day office operations including supplies, mail, and vendor relationships
• Coordinate onboarding for new hires including workspace setup and paperwork
• Manage firm technology needs including troubleshooting and equipment upkeep
• Maintain organized physical and digital filing systems
• Process and deposit settlement checks and support accounts payable

Skills

Organization

Calendar management

Vendor relationships

Financial processing

Onboarding

Attention to detail

Education

Bachelor's degree or equivalent experience

Tools

Office software

Job description

Join the Team at Bell Law, LLC!

Are you ready to make a real difference? At Bell Law, we are all about protecting the little guy, and we are looking for an Office Manager who is ready to keep our operations running smoothly while we do it. If you thrive in a hands on role and love being the person who makes everything work, keep reading!

Why You'll Love Working Here

• Make an Impact: Own the day to day operations, from calendars and compliance filings to vendor relationships and financial processing. You'll be the person behind the scenes who keeps everything running.
• Collaborate with Awesome People: Join a team that values real connection and does not take itself too seriously, except when it comes to fighting for our clients.
• Work in a Great Spot: Enjoy a great location in Kansas City.

What You'll Do

Operations

• Oversee day to day office operations, including supplies, mail, and vendor relationships
• Coordinate onboarding for new hires, including workspace setup and required paperwork
• Manage the firm's technology needs, including troubleshooting, equipment upkeep, and vendor account administration
• Maintain organized physical and digital filing systems

Administrative

• Manage the owner's calendar and correspondence
• Prepare documents and coordinate meetings
• Handle mail, travel arrangements, and notarization needs
• Ensure compliance with state filing requirements

Financial

• Process and deposit settlement checks
• Maintain accurate financial records and ledgers
• Process vendor invoices and support accounts payable
• Monitor bank accounts and support payroll processing

No two days look the same around here. This is the perfect role for someone who is a jack of all trades and loves having their hands in a little bit of everything, there is always something new to learn and a fresh way to make an impact.

What We're Looking For

You might be our perfect match if you...

• Love keeping a lot of moving pieces organized and running on time
• Have a knack for boosting operational efficiency
• Love getting your hands dirty just as much as strategizing for the big picture
• Hold a Bachelor's degree or equivalent experience, with 2+ years in office management or administrative work that included financial processing (bonus points if it was at a law firm)
• Have a soft spot for dogs, our Chief Moral Officer is a four legged friend who loves to spread joy around the office!

What's In It For You

If you are ready to join a team that fights for the underdog and believes in a healthy dose of fun, we want to hear from you! We offer a collaborative, supportive work environment where your ideas matter, opportunities for growth and learning, and a chance to be part of a team that truly makes a difference in the community.

Ready to make your mark? Check out our website at bell-law-kc.com to learn more about what we do.

At Bell Law, we celebrate, support, and thrive on inclusion for the benefit of our associates, our partners, and our clients. Bell Law is committed to the principle of equal employment opportunity for all associates and to providing associates with a work environment free of discrimination and harassment. All employment decisions at Bell Law are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics.