Legal Office Manager

Chief of Staff Kc; Kansas City (MO); On-site; USD 70,000 - 95,000; Full time

Job summary

Kansas City Law Firm seeks a Legal Office Manager / Firm Administrator to oversee daily operations and support a busy team of attorneys, paralegals, and administrative staff. The role balances hands-on leadership with operational responsibilities in a high-volume environment.

The ideal candidate brings experience in office management within a legal or professional services setting and can efficiently prioritize deadlines, court filings, and firm documentation while maintaining confidentiality

Qualifications

• Experience managing administrative, office, or support staff.
• Strong organizational, leadership, and follow-through skills.
• Ability to balance staff management with hands-on daily operations.
• Detail-oriented with accuracy in a legal environment.
• Ability to handle confidential information discreetly.
• Law firm, legal administration, or professional services experience preferred.
• Familiarity with court filings, deadlines, and case management processes.
• Background in high-volume legal work such as collections or litigation support is a plus.
• Willingness to learn legal terminology, procedures, and firm-specific processes.
• Strong written and verbal communication with attorneys and staff.

Responsibilities

• Oversee daily office operations and administrative workflows.
• Manage, train, and direct administrative staff.
• Coordinate workflow between attorneys, paralegals, and staff.
• Prioritize tasks to meet deadlines and court filings.
• Maintain knowledge of court filing requirements and deadlines.
• Support documentation, records, and firm documentation.
• Maintain organized client and case files.
• Protect confidentiality of client, case, financial, and personnel data.
• Monitor processes to support many active matters.
• Collaborate with attorneys and leadership on staffing and workload.
• Assist with onboarding and training on procedures and systems.
• Establish consistent document management and calendaring procedures.
• Identify opportunities to improve office efficiency.
• Manage vendor relationships and office services.
• Serve as resource on firm procedures for staff.

Skills

Team leadership

Organizational skills

Staff management

Verbal communication

Confidentiality

Legal administration

Court filings

Case management

Process improvement

Learning agility

Job description

Legal Office Manager / Firm Administrator

Employment Type: Full-Time, Direct Hire

Position Overview

An established Kansas City law firm is seeking an experienced Legal Office Manager / Firm Administrator to oversee day-to-day office operations and support a tenured team of attorneys, paralegals, and administrative professionals.

This is a hands-on leadership position within a smaller, high-volume legal environment. The Office Manager will oversee administrative staff, maintain efficient back-office processes, help coordinate legal and administrative workflows, and ensure important deadlines and operational needs are consistently handled.

The ideal candidate will bring a strong background in office or administrative management and be comfortable balancing people leadership with hands-on operational responsibilities. Previous law firm experience is highly beneficial, although the firm is open to candidates from other high-volume professional environments who can quickly learn legal processes and terminology.

Key Responsibilities

• Oversee daily office operations and administrative workflows for a busy legal practice
• Manage, support, train, and provide direction to administrative staff
• Coordinate workflow between attorneys, paralegals, and administrative team members
• Help ensure legal and administrative work is appropriately prioritized and completed within required deadlines
• Maintain awareness of court filing requirements, case-related deadlines, and time-sensitive legal correspondence
• Support processes surrounding court filings, legal documents, case records, and other firm documentation
• Help maintain organized physical and electronic client and case files in accordance with firm procedures
• Ensure confidential client, case, financial, and personnel information is handled appropriately
• Monitor administrative processes that support a high volume of active legal matters
• Partner with attorneys and firm leadership to address staffing, workload, workflow, and operational needs
• Assist with onboarding and training employees on firm procedures, systems, and administrative requirements
• Help establish and maintain consistent procedures for document management, recordkeeping, calendaring, and deadline tracking
• Identify opportunities to improve administrative processes and overall office efficiency
• Assist with vendor relationships, office services, technology coordination, and other back-office responsibilities
• Serve as a resource for staff regarding firm procedures and day-to-day operational questions

Qualifications

• Previous experience managing administrative, office, or support staff
• Strong organizational, leadership, and follow-through skills
• Ability to manage employees while remaining hands-on with daily operations
• Strong attention to detail and an understanding of the importance of accuracy in a legal environment
• Ability to handle sensitive and confidential information with discretion
• Law firm, legal administration, or professional services experience is strongly preferred
• Familiarity with court filings, legal deadlines, case management processes, or legal documentation is beneficial
• Collections, creditors' rights, litigation support, or another high-volume legal background is a plus
• Comfortable learning legal terminology, court procedures, and firm-specific processes
• Strong written and verbal communication skills with the ability to work effectively with attorneys and support staff

This is a close-knit, established office with a highly tenured team and a casual but professional working environment. The firm places a strong emphasis on treating employees respectfully while maintaining a sustainable work/life balance.