Office Manager

Iowa Central Electric; Iowa; Hybrid; USD 42,000 - 56,000; Full time

Job summary

Iowa Central Electric is seeking a dependable Office Manager to oversee daily administrative and financial functions for our fast-paced electrical contracting office in Alden, Iowa. The role serves as the central point of communication among customers, employees, vendors, management, and project partners.

The ideal candidate will manage office operations, payroll, invoicing, and financial records, while coordinating with leadership and field personnel.

Qualifications

• Experience in office management and administrative roles.
• Experience with payroll processing and tax forms.
• Proficiency in QuickBooks and cloud-based business systems preferred.
• Strong communication, organization, and multitasking abilities.
• Ability to maintain confidentiality and manage competing deadlines.

Responsibilities

• Oversee daily office operations and maintain a professional environment.
• Process weekly payroll and review time entries.
• Handle accounts payable/receivable and bank reconciliations.
• Create invoices and manage receipts and expenses.
• Coordinate with customers, vendors, and leadership; ensure accurate records.

Skills

Office management

Bookkeeping

Payroll

Accounts payable

Accounts receivable

Microsoft Office

Communication skills

Attention to detail

Independent work

Problem solving

Teamwork

Tools

QuickBooks

Cloud-based systems

Job description

Iowa Central Electric is seeking a dependable, highly organized Office Manager to oversee the daily administrative and financial functions of our fast-paced electrical contracting office.

This position serves as the central point of communication between customers, employees, vendors, management, and project partners. The ideal candidate is professional, detail-oriented, confident in managing multiple priorities, and comfortable owning essential office operations.

PRIMARY RESPONSIBILITIES

Office Administration

• Manage daily office operations and maintain an organized, professional work environment.
• Answer incoming telephone calls and assist customers, vendors, and employees.
• Monitor company email and route communications to the appropriate team member.
• Schedule appointments and project-related activities.
• Maintain company records, electronic files, contracts, and project documentation.
• Prepare correspondence, reports, forms, and other business documents.
• Order office supplies and coordinate with outside vendors.
• Provide administrative support to leadership and field personnel.

Payroll and Employee Support

• Process accurate weekly payroll.
• Review employee time entries and follow up on missing or incomplete information.
• Prepare and submit payroll taxes and forms as necessary.
• Maintain employee payroll and personnel records.
• Perform employee onboarding

Accounting and Financial Support

• Create and distribute customer invoices
• Record incoming payments and maintain accurate accounts receivable records.
• Monitor past-due accounts and professionally follow up with customers regarding payments
• Enter vendor bills and perform accounts payable processing
• Reconcile company bank and credit card accounts monthly
• Maintain organized receipts, purchase documents, and expense records
• Compile monthly financial reports for leadership
• Work within QuickBooks Desktop and other company systems
• Communicate with the company’s accountant or other financial professionals as needed.

Customer and Vendor Coordination

• Provide professional, responsive service to customers by telephone and email.
• Maintain accurate customer, vendor, and project information
• Coordinate purchase orders, deliveries, subcontractor documentation, and vendor communications.
• Assist with certificates of insurance, tax-exempt documentation, permits, and compliance reports.
• Resolve billing questions and other customer concerns.

Qualifications

• Previous office management, administrative, bookkeeping, or accounting experience is required.
• Experience with QuickBooks is strongly preferred.
• Payroll, accounts payable, accounts receivable, and bank reconciliation experience is strongly preferred.
• Proficiency with Microsoft Office, email, and cloud-based business systems.
• Strong written and verbal communication skills.
• Excellent organization, accuracy, and attention to detail.
• Ability to manage competing deadlines in a fast-paced environment.
• Ability to work independently, exercise sound judgment, and follow tasks through to completion.
• Professional and confident when communicating with customers, vendors, employees, and leadership.
• High level of discretion when handling confidential financial, employee, and company information.
• Experience in construction, electrical contracting, skilled trades, or a service-based business is beneficial but not required.

The Ideal Candidate

• The successful candidate will be someone who:
• Takes initiative and looks for solutions.
• Can shift priorities without losing track of important details.
• Communicates clearly and professionally.
• Is dependable, steady, and comfortable being the office’s central point.
• Understands that excellent administrative support directly affects field productivity and customer service.
• Values accountability, teamwork, and a job well done.
• Full-Time
• In-Person, Monday-Friday
• 706 Grand Avenue | Alden, Iowa 500066
• Compensation based on experience.

Iowa Central Electric provides dependable electrical contracting services, committed to quality workmanship, responsive service, and strong customer relationships. We serve industrial, agricultural, commercial, and processing facilities throughout the state.

Iowa Central Electric is an equal opportunity employer.