Office Manager

Rural Metro Fire; Huntsville (AL); On-site; USD 42,000 - 64,000; Full time

Job summary

Solomon Safety Group in Huntsville, AL is hiring an Office Manager for a full-time, on-site role overseeing daily office operations. The role combines executive administrative support with facilities management to create a welcoming environment for all visitors.

The ideal candidate demonstrates initiative, critical thinking, and the ability to work independently, supporting the company mission and values in every interaction.

Qualifications

• Experience in facilities management and executive support preferred.
• Strong organizational skills and a friendly demeanor are essential.
• Ability to juggle multiple tasks effectively.

Responsibilities

• Facilities Management: oversee office upkeep, supplies, catering for events, vendor coordination, and overall facility improvements.
• First impressions and hospitality: greet guests, manage visitor logistics, coordinate meeting spaces, and reflect the company culture in interactions.
• Administrative and Executive Support: calendar management, travel coordination, and expense reporting as needed.

Job description

We are seeking a dynamic and detail-oriented Office Manager to join our team at Solomon Safety Group in Huntsville, Alabama. This is a full-time, on-site position that is twofold: it involves executive administrative assistance and managing the day-to-day operations of our office facilities. This individual will serve as the primary hospitality contact, creating a warm, welcoming environment for all visitors. Success in this position will require the ability to operate independently, demonstrate critical thinking, and take initiative to identify and solve problems independently. T his position will be a part of Solomon Safety Group, the company that owns Rural Metro Fire.

Key Responsibilities:

• Facilities Management: Oversee the maintenance and upkeep of the office. This includes keeping office and kitchen supplies stocked, coordinating and cleaning up catering for team events, coordinating with external vendors, and overall facility improvements. You'll play a key role in ensuring the office operates smoothly and aligns aesthetically with our brand and vision.
• First Impressions and Hospitality: Serve as the first point of contact for guests, ensuring a warm and professional experience. This includes managing visitor logistics, coordinating meeting spaces, handling hospitality needs, and ensuring all interactions reflect Solomon Safety Group’s culture of “loving our neighbors” well.
• Administrative and Executive Support: Assist with tasks including calendar management, travel coordination, and expense report processing. Other executive assistant-level tasks could be requested and coordinated as capacity allows.

Qualifications:

We’re looking for someone who aligns with our values of always doing the right thing, delivering uncommon hospitality, and creating a “customers for life” experience. Strong organizational skills, a friendly demeanor, and the ability to juggle multiple tasks are a must. Experience in facilities management and executive support is preferred.

Our Mission:

Loving our neighbor by creating public safety solutions for emergency response and prevention.

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