Office Manager

Salamander Solutions, Inc; Houston (TX); On-site; USD 45,000 - 75,000; Full time

Benefits offered by this job

401(k) plan with company match

Employer-covered medical insurance

100% employer-covered dental andvision

Employee Assistance Program (EAP)

Paid Time Off (PTO)

Job summary

Salamander Solutions in Houston, TX, is seeking an experienced Office Manager to oversee day-to-day office operations, support both office and manufacturing staff, and act as the primary administrative resource for facilities-related matters.

You will coordinate maintenance, manage relationships with service providers, assist HR activities, support health and safety programs, handle inventory, greet visitors, and maintain confidentiality of sensitive information in a fast-paced environment.

Qualifications

• 5+ years of progressive experience in office management, workplace operations, facilities coordination, executive administration, or related leadership roles.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Associate's or Bachelor's degree desired but not required.
• Professional certification in office administration, business administration, project coordination, or related field is desired but not required.

Responsibilities

• Oversee day-to-day office operations to ensure an organized, efficient, and professional work environment.
• Serve as the primary administrative resource for both office and manufacturing employees, providing support for a wide range of workplace and operational needs.
• Coordinate facilities-related matters, including maintenance, inspections, and workplace changes.
• Manage relationships with service providers and vendors, including security, shipping, and office equipment.
• Support HR activities such as interview scheduling, onboarding logistics, and travel coordination.
• Coordinate health and safety activities and maintain training documentation and emergency resources.
• Manage inventories of office, breakroom, and workplace supplies and equipment.
• Welcome visitors and vendors, and manage security access and badge administration.
• Handle mail, shipping, and courier services, and respond to urgent workplace issues.
• Maintain confidentiality and professionalism when handling sensitive information.

Skills

Office management

Facilities coordination

Executive administration

Written and verbal communication

Confidentiality

Education

Associate's or Bachelor's degree

Professional certification in office administration

Job description

Essential Job Duties and Responsibilities

Oversee day-to-day office operations to ensure an organized, efficient, and professional work environment. Serve as a primary administrative resource for both office and manufacturing employees, providing support for a wide range of workplace and operational needs. Serve as the primary administrative point of contact for facilities-related matters, coordinating maintenance, repairs, inspections, workplace changes, and service requests. Manage relationships with facility and office service providers, including security, housekeeping, shipping carriers, water service, office equipment vendors, and other third-party partners. Partner with corporate shared services teams to coordinate administrative, workplace, and employee-support activities. Serve as chairman of employee engagement committee responsible for planning and executing company events, recognition programs, and workplace culture activities. Support Human Resources activities through interview scheduling, candidate travel coordination, onboarding logistics, and other administrative support as needed. Work with Health and Safety team to coordinate site health and safety activities, including management of first aid supplies, AEDs, safety equipment, training documentation, inspections, and emergency preparedness resources. Manage office, breakroom, and workplace inventories, ensuring adequate supplies, furniture, equipment, and other operational resources. Welcome and assist visitors, customers, candidates, and vendors, creating a professional and positive onsite experience. Coordinate security access, visitor management processes, and employee badge administration. Oversee incoming and outgoing mail, shipping, and courier services. Respond to urgent workplace issues and coordinate timely resolution with internal stakeholders and external service providers. Maintain confidentiality and professionalism when handling sensitive company and employee information.

Minimum Qualifications and Requirements (Experience, Skills, and Education)

5+ years of progressive experience in office management, workplace operations, facilities coordination, executive administration, or related administrative leadership roles. Strong organizational skills with exceptional attention to detail. Ability to prioritize effectively, manage competing demands, and work independently with minimal supervision. Excellent written and verbal communication skills. Demonstrated ability to build positive working relationships across all levels of an organization. Strong problem-solving skills and a proactive approach to addressing operational challenges. Proven ability to meet deadlines and effectively manage multiple priorities. Comfortable working in a fast-paced environment and interacting regularly with both office and production employees. Demonstrated discretion and ability to handle confidential information. Associate's or Bachelor's degree desired but not required. Professional certification in office administration, business administration, project coordination, or a related field is desired but not required.

Additional Requirements

Must be able to work effectively in a collaborative team environment while demonstrating the highest levels of integrity, professionalism, and accountability. The successful candidate will take pride in supporting employees, improving workplace operations, and contributing to a positive and productive culture.

What We Offer

We are committed to providing a supportive and rewarding work environment.

• 401(k) plan with company match
• Employer-covered medical insurance options
• 100% employer-covered dental and vision plans
• Employee Assistance Program (EAP)
• Paid Time Off (PTO)

Disclaimer

This job description is intended to summarize the type and level of work performed by the Office Manager and is not an exhaustive list of all duties, responsibilities, and/or requirements.

Salamander reserves the right to change or modify this job description or the essential duties of the Office Manager as necessary.

Disclaimer

This job description is intended to summarize the type and level of work performed for this role and is not an exhaustive list of all duties, responsibilities, and/or requirements.

Salamander reserves the right to change or modify this job description or the essential duties of the role as necessary.

EQUAL OPPORTUNITY EMPLOYER

Salamander is an Equal Employment Opportunity Employer.

The Company’s Policy is not to discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law.

Harassment of applicants or employees based on any of these protected categories is prohibited.

Salamander Solutions sets the standard for in-ground heater technology. We partner with oil companies and interests worldwide to dramatically increase performance in existing wells, and we create opportunities to recover vast hydrocarbon resources previously considered unviable. We do this through the deployment of advanced HVMI heater cable technology backed by a complete suite of reservoir consulting services and decades of experience, all in one new, innovative company.