Office & Facilities Manager

Salamander Solutions; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) plan with company match

Employer-covered medical insurance

Dental and vision plans

Employee Assistance Program (EAP)

Paid Time Off (PTO)

Job summary

Salamander Solutions is seeking a highly organized Office Manager to oversee daily office operations at our manufacturing facility and support the employee experience. The role acts as a central administrative resource for both office and production staff, coordinating facilities, vendor relationships, and workplace services.

The ideal candidate will be proactive, detail-oriented, and capable of balancing multiple priorities in a fast-paced environment while maintaining confidentiality and

Qualifications

• 5+ years of progressive experience in office management, workplace operations, facilities coordination, executive administration, or related administrative leadership roles.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize effectively, manage competing demands, and work independently with minimal supervision.
• Excellent written and verbal communication skills.
• Demonstrated ability to build positive working relationships across all levels of an organization.
• Strong problem-solving skills and a proactive approach to addressing operational challenges.
• Proven ability to meet deadlines and effectively manage multiple priorities.
• Comfortable working in a fast-paced environment and interacting regularly with both office and production employees.
• Demonstrated discretion and ability to handle confidential information.
• Associate's or Bachelor's degree desired but not required
• Professional certification in office administration, business administration, project coordination, or a related field is desired but not required.

Responsibilities

• Oversee day-to-day office operations to ensure an organized, efficient, and professional work environment.
• Serve as a primary administrative resource for both office and manufacturing employees, providing support for a wide range of workplace and operational needs.
• Serve as the primary administrative point of contact for facilities-related matters, coordinating maintenance, repairs, inspections, workplace changes, and service requests.
• Manage relationships with facility and office service providers, including security, housekeeping, shipping carriers, water service, office equipment vendors, and other third-party partners.
• Partner with corporate shared services teams to coordinate administrative, workplace, and employee-support activities.
• Serve as chairman of employee engagement committee responsible for planning and executing company events, recognition programs, and workplace culture activities.
• Support Human Resources activities through interview scheduling, candidate travel coordination, onboarding logistics, and other administrative support as needed.
• Work with Health and Safety team to coordinate site health and safety activities, including management of first aid supplies, AEDs, safety equipment, training documentation, inspections, and emergency preparedness resources.
• Manage office, breakroom, and workplace inventories, ensuring adequate supplies, furniture, equipment, and other operational resources.
• Welcome and assist visitors, customers, candidates, and vendors, creating a professional and positive onsite experience.
• Coordinate security access, visitor management processes, and employee badge administration.
• Oversee incoming and outgoing mail, shipping, and courier services.
• Respond to urgent workplace issues and coordinate timely resolution with internal stakeholders and external service providers.
• Maintain confidentiality and professionalism when handling sensitive company and employee information.

Skills

Organizational skills

Communication

Prioritization

Problem-solving

Discretion

Education

Associate's degree

Bachelor's degree

Professional certification in office administration

Job description

Salamander Solutions is seeking a highly organized Office Manager to oversee daily office operations at our manufacturing facility and support the employee experience. The role acts as a central administrative resource for both office and production staff, coordinating facilities, vendor relationships, and workplace services.

The ideal candidate will be proactive, detail-oriented, and capable of balancing multiple priorities in a fast-paced environment while maintaining confidentiality and