Office Manager

SBG Technology Solutions, Inc.; Groton (CT); On-site; USD 65,000 - 90,000; Full time

Job summary

SBG Technology Solutions, Inc. in Groton, CT seeks an Office Manager to serve as the operational heartbeat of the executive office, supporting the Executive Director and program leadership.

You will manage calendars, travel, file control, and document handling for sensitive information across two locations (Groton, CT & Newport, RI), coordinating vendors and office logistics. Candidates must have 5+ years in a similar role, experience with the Defense Travel System, and the ability to obtain

Qualifications

• 5+ years in a similar administrative or office management role.
• Experience supporting senior leaders with travel, correspondence, and calendar management.
• Strong written communication and discretion with sensitive information.

Responsibilities

• Prepare, format, review, and route briefings and reports for senior leadership with minimal oversight.
• Manage complex schedules, anticipate conflicts, and keep leadership ahead of commitments.
• Arrange travel and process authorizations and vouchers using the Defense Travel System (DTS).
• Monitor taskers and action items to ensure nothing falls through the cracks.
• Organize meetings, conferences, VTCs, and visitor activities across leadership levels.
• Maintain filing systems and enforce document control procedures.
• Exercise sound judgment when handling classified information.
• Assist new personnel with in-processing and office navigation.
• Coordinate supplies, equipment, and vendor relationships for a well-functioning workspace.

Skills

DTS experience

Calendar management

Travel arrangements

Written communication

MS Office

Two-location presence

Discretion

Secret clearance

Education

Bachelor's degree in business administration

Tools

SharePoint

Job description

SBG Technology Solutions, Inc. (SBG), a DSS, Inc. company, offers IT Governance, Systems Engineering, Enterprise Modernization, Artificial Intelligence, and Cyber Security innovation to federal and commercial clients nationwide. We are looking for a Project Manager to support the VA's governance objectives.

Overview

We are looking for a sharp, dependable, and highly organized Office Manager to provide essential administrative and operational support to our Executive Director and program leadership at our Groton, CT (NNRO) location. This is not a background role, you will be the operational heartbeat of the office, directly enabling senior leaders to focus on what matters most.

Conditions of Employment

• Must be a US Citizen or Permanent Resident.
• Must be able to pass a federal background check
• Must be determined suitable for federal employment

The Office Manager will

As Office Manager, you’ll own the day-to-day administrative function of a dynamic defense contracting office. Your responsibilities will include:

• Prepare, format, review, and route briefings, reports, and administrative products for senior leadership with minimal oversight
• Manage complex schedules, anticipate conflicts, and keep leadership ahead of every commitment
• Arrange travel and process authorizations and vouchers using the Defense Travel System (DTS)
• Monitor taskers, and action items to ensure nothing falls through the cracks
• Organize meetings, conferences, VTCs, and visitor activities across leadership levels
• Maintain organized filing systems and enforce document control procedures
• Exercise sound judgment and discretion when managing classified or sensitive administrative information
• Help new personnel navigate in-processing with professionalism and ease
• Coordinate supplies, equipment, and vendor relationships to ensure a well-functioning workspace

Qualifications

Required Skills

• Demonstrated hands-on experience with the Defense Travel System (DTS) — travel authorizations and vouchers
• Proven track record supporting senior military, government, or corporate leaders with correspondence, reporting, and calendar management
• Excellent written communication skills with the ability to produce polished, senior-leader-ready products independently
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Ability to maintain reliable in-person presence across two office locations (Groton, CT & Newport, RI)
• High degree of discretion and professional judgment in handling sensitive and classified information
• Active SECRET Security Clearance

Preferred Skills

• Prior experience supporting NAVSEA, submarine programs, NNRO, or other Navy organizations
• Familiarity with SharePoint and government administrative platforms
• Experience supporting geographically dispersed teams across multiple office locations
• Additional applicable certifications, licenses, or training

Education

• Bachelor's degree in business administration, Management, or related field (relevant experience considered

Years of experience in a similar role

• Required: 5+ years of experience in a similar administrative or office management role
• Preferred: 10+ years of experience in a similar role