Executive Office Manager for Federal Defense Programs

SBG Technology Solutions, Inc.; Groton (CT); On-site; USD 65,000 - 90,000; Full time

Job summary

SBG Technology Solutions, Inc. in Groton, CT seeks an Office Manager to serve as the operational heartbeat of the executive office, supporting the Executive Director and program leadership.

You will manage calendars, travel, file control, and document handling for sensitive information across two locations (Groton, CT & Newport, RI), coordinating vendors and office logistics. Candidates must have 5+ years in a similar role, experience with the Defense Travel System, and the ability to obtain

Qualifications

• 5+ years in a similar administrative or office management role.
• Experience supporting senior leaders with travel, correspondence, and calendar management.
• Strong written communication and discretion with sensitive information.

Responsibilities

• Prepare, format, review, and route briefings and reports for senior leadership with minimal oversight.
• Manage complex schedules, anticipate conflicts, and keep leadership ahead of commitments.
• Arrange travel and process authorizations and vouchers using the Defense Travel System (DTS).
• Monitor taskers and action items to ensure nothing falls through the cracks.
• Organize meetings, conferences, VTCs, and visitor activities across leadership levels.
• Maintain filing systems and enforce document control procedures.
• Exercise sound judgment when handling classified information.
• Assist new personnel with in-processing and office navigation.
• Coordinate supplies, equipment, and vendor relationships for a well-functioning workspace.

Skills

DTS experience

Calendar management

Travel arrangements

Written communication

MS Office

Two-location presence

Discretion

Secret clearance

Education

Bachelor's degree in business administration

Tools

SharePoint

Job description

SBG Technology Solutions, Inc. in Groton, CT seeks an Office Manager to serve as the operational heartbeat of the executive office, supporting the Executive Director and program leadership.

You will manage calendars, travel, file control, and document handling for sensitive information across two locations (Groton, CT & Newport, RI), coordinating vendors and office logistics. Candidates must have 5+ years in a similar role, experience with the Defense Travel System, and the ability to obtain