Office Manager - Mid/Senior Level

SBG Technology Solutions; Groton (CT); On-site; USD 45,000 - 65,000; Full time

Job summary

SBG Technology Solutions, Inc. in Groton, CT is seeking an Office Manager to provide essential administrative and operational support to our Executive Director and program leadership at the NNRO location.

This role is the operational heartbeat of the office, enabling senior leaders to focus on missions. Responsibilities include preparing briefings and reports for senior leadership, managing complex schedules, arranging travel via the Defense Travel System (DTS), tracking action items, organizing

Qualifications

• Must be a US Citizen or Permanent Resident.
• Must be able to pass a Federal background check
• Must be determined suitable for federal employment
• Active SECRET Clearance Required

Responsibilities

• As Office Manager, you'll own the day-to-day administrative function of a dynamic defense contracting office. Your responsibilities will include: Prepare, format, review, and route briefings, reports, and administrative products for senior leadership with minimal oversight
• Manage complex schedules, anticipate conflicts, and keep leadership ahead of every commitment
• Arrange travel and process authorizations and vouchers using the Defense Travel System (DTS)
• Monitor taskers, and action items to ensure nothing falls through the cracks
• Organize meetings, conferences, VTCs, and visitor activities across leadership levels
• Maintain organized filing systems and enforce document control procedures
• Exercise sound judgment and discretion when managing classified or sensitive administrative information
• Help new personnel navigate in-processing with professionalism and ease
• Coordinate supplies, equipment, and vendor relationships to ensure a well-functioning workspace
• Security and privacy training requirements for roles handling sensitive information

Job description

Description

SBG Technology Solutions, Inc. (SBG), a DSS, Inc. company, offers IT Governance, Systems Engineering, Enterprise Modernization, Artificial Intelligence, and Cyber Security innovation to federal and commercial clients nationwide. We are looking for a Project Manager to support the VA's governance objectives.

Overview

We are looking for a sharp, dependable, and highly organized Office Manager to provide essential administrative and operational support to our Executive Director and program leadership at our Groton, CT (NNRO) location. This is not a background role , you will be the operational heartbeat of the office, directly enabling senior leaders to focus on what matters most.

Conditions of Employment:

• Must be a US Citizen or Permanent Resident.
• Must be able to pass a Federal background check
• Must be determined suitable for federal employment
• Active SECRET Clearance Required

The Office Manager will:

• As Office Manager, you'll own the day-to-day administrative function of a dynamic defense contracting office. Your responsibilities will include:
• Prepare, format, review, and route briefings, reports, and administrative products for senior leadership with minimal oversight
• Manage complex schedules, anticipate conflicts, and keep leadership ahead of every commitment
• Arrange travel and process authorizations and vouchers using the Defense Travel System (DTS)
• Monitor taskers, and action items to ensure nothing falls through the cracks
• Organize meetings, conferences, VTCs, and visitor activities across leadership levels
• Maintain organized filing systems and enforce document control procedures
• Exercise sound judgment and discretion when managing classified or sensitive administrative information
• Help new personnel navigate in-processing with professionalism and ease
• Coordinate supplies, equipment, and vendor relationships to ensure a well-functioning workspace

Security and Privacy Duties and Responsibilities

Individuals working for SBG Technology Solutions, Inc, a DSS, Inc. will be subject to security and privacy requirements as explained in HIPAA, FedRAMP, and NIST 800-53. Additionally, they are required to undergo specific FedRAMP training to ensure compliance with all associated controls and responsibilities in the day-to-day performance of their duties. Individuals working in departments that are considered to be in the high-risk category will be required to undergo advanced training based on their role and level of access. Individuals with access to modify data and the configuration baseline will require further training.