Office Manager

Ultimate Staffing Services; Farmington Hills (MI); On-site; USD 26,000 - 34,000; Full time

Job summary

Ultimate Staffing Services represents a client seeking a full-time Office Manager in Farmington Hills, MI. The role organizes and coordinates office operations to ensure efficiency and supports the leadership team based in the Midwest Office located in the Detroit Metro Area.

This position will start on Tuesday 3/18 or Wednesday 3/17. Schedule is: Mon-Thurs 8am-5pm & Fri 9am-3pm. Paid every Friday. Salary is hourly and paid weekly.

Qualifications

• Excellent customer service and strong communication skills.
• Ability to plan, organize, and multi-task with deadlines.
• Strong PC skills with Microsoft Office applications.
• Attention to detail and accuracy.

Responsibilities

• Travel planning and calendar management
• Coordinate meetings and minutes for leadership
• Organize meetings and lunches as requested
• Coordinate staff events
• Manage office budget
• Welcome visitors and answer inquiries
• Answer phones and screen calls
• Receive mail and deliveries
• Maintain office layout and equipment
• Liaise with IT and building management

Skills

Customer service

Verbal communication

Written communication

Organization

Time management

Team player

Problem solving

Tools

Microsoft Office

Job description

Salary: USD22 - USD22 per hour

Our client is seeking a full time Office Manager to become part of the team. The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. The Office Manager will also support the leadership team based in the Midwest Office located in the Detroit Metro Area.

This position will start on Tuesday 3/18 or Wednesday 3/17 Schedule is: Mon-Thurs 8am-5pm & Fri 9am-3pm Paid every Friday!

ESSENTIAL FUNCTIONS

• Travel planning and calendar management
• Coordinate meetings and minutes on behalf of the leadership team
• Organize meetings and lunches as requested
• Coordinate staff events
• Manage office budget
• Serve visitors by greeting, welcoming, directing and announcing them appropriately
• Answer, screen and forward any incoming phone calls while providing basic information when needed
• Receive and sort daily mail/deliveries/couriers
• Monitor logbook/issue visitor badges
• Perform other clerical duties such as filing, photocopying, collating, faxing etc.
• Weekly mailings to various communities
• Maintain business contacts and vendors. Review contracts to ensure competitive pricing.
• Review invoicing (office supplies, equipment, furniture etc.) and perform approvals in 3rd party systems
• Organize orientation of new staff members and office space set up
• Manage staff needs such as; supplies, badges, phones, and computer need
• Serve as liaison to building management company
• Maintain and upkeep office equipment and furniture
• Maintaining the office condition and arranging necessary repairs
• liaise with IT specialists to resolve problems
• handle customer inquiries and complaints
• Organizing the office layout and ordering stationery and equipment
• Other duties as assigned by manager or executive staff

QUALIFICATIONS

• Excellent customer service, verbal and written communication skills
• Problem solving, decision making, planning and organization abilities
• Exhibit strong verbal and written communication skills; solid PC skills with Microsoft applications
• Attention to detail, high level of accuracy, multi-tasking and capable of meeting deadlines
• Team player with the ability to collaborate ideas
• Knowledge of business, clerical and management principles, procedures and practices