Office Manager

AIA Seattle; Everett (WA); On-site; USD 50,000 - 70,000; Full time

Job summary

A collaborative, multi-disciplinary firm is seeking a full-time Office Manager to enhance daily operations and foster a dynamic work environment. The ideal candidate will exhibit exceptional organizational skills and proficiency in Microsoft Office, contributing to a supportive culture and overseeing marketing initiatives, daily admin tasks, and HR functions.

Qualifications

• Minimum of 2 years of experience in a professional office preferred.
• Advanced computer skills with aptitude to learn new systems.
• Knowledge and/or experience in bookkeeping is preferred.

Responsibilities

• Oversee daily administrative operations ensuring efficiency and organization.
• Assist with marketing initiatives and coordinate office supplies.
• Facilitate HR functions like onboarding and staff events.

Skills

Organizational skills

Time management

Communication

Attention to detail

Education

Degree in business administration, communications, or related field

Tools

Microsoft Office Suite

Adobe Photoshop

InDesign

Job description

Dykeman is seeking a full-time, energetic, and motivated Office Manager to play a key role in shaping the energy and efficiency of our office. This individual will be instrumental in ensuring smooth daily operations, supporting exciting projects, and fostering a collaborative, dynamic work culture. The ideal candidate will be friendly, enthusiastic, and proactive, with exceptional organizational skills, the ability to multitask effectively, and excellent communication abilities. In this role you will have the opportunity to manage team coordination and office operations, creating a seamless, efficient environment that supports the team as well as ongoing projects.

Our team works in the office Monday through Thursday. On Fridays, there is flexibility to work either in-office or remotely, depending on project schedules.

About Us
Dykeman is a collaborative, multi-disciplinary firm located on Everett’s vibrant and growing waterfront. Since 1967, we’ve been dedicated to designing spaces that transform the everyday into the extraordinary. At the heart of our practice is a commitment to sustainability and creating human-centric, equitable spaces that prioritize people and community. We believe that thoughtful design has the power to make a meaningful and lasting impact on both the spaces we shape and the communities we serve.

Our team specializes in architecture, interiors, and graphic design and delivers innovative, functional, and holistic solutions. We foster a supportive culture where each team member is empowered to grow and contribute. Committed to equity and social responsibility, we’ve held a JUST 2.0 certification since 2023, reinforcing our dedication to a more inclusive and sustainable future.

Responsibilities
• Oversee the daily administrative operations of the office, ensuring a well-organized and efficient space that supports the team’s productivity and collaboration.
• Greet clients, visitors, and vendors in person and/or over the phone in a professional and welcoming manner.
• Assist with marketing initiatives and other firm-wide projects, helping to enhance the firm’s presence and contribute to its overall goals.
• Manage the office calendar, schedule continuing education and other meetings, and coordinate ordering and organization of supplies as well as handling of mail and deliveries.
• Provide administrative support to principals and staff, including document preparation, contracts, proposals, and assisting with billing and invoicing.
• Facilitate HR functions such as employee onboarding, maintaining records, and organizing staff events to help foster a positive, team-oriented work culture.

Qualifications
• Degree in business administration, communications, or any related field.
• Minimum of 2 years of experience in a professional office is preferred.
• Strong organizational, analytical, and time management skills and ability to manage
multiple tasks efficiently.

• Exceptional attention to detail.
• Proficiency in Microsoft Office Suite.
• Knowledge of, or the willingness to learn, Adobe Photoshop and InDesign is desired.
• Advanced computer skills, with an aptitude to learn new systems and procedures.
• Excellent verbal and written communication skills.
• Knowledge and/or experience in bookkeeping is preferred.