Office Manager

Ultimate Staffing; Escondido (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Ultimate Staffing is seeking an Office Manager with payroll responsibilities in Escondido, CA. The role balances payroll duties with front-desk and general office management tasks, ensuring smooth weekly and biweekly processing for both hourly and salaried staff.

The ideal candidate will have experience with ADP, strong organizational skills, and a professional, customer-friendly demeanor to greet guests and support employees and operations daily.

Qualifications

• Experience in payroll processing and office management.
• Proficiency in ADP or similar payroll systems.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to maintain a professional demeanor and provide exceptional customer service.

Responsibilities

• Payroll processing (weekly and biweekly) for hourly and salaried staff.
• Manage employee timekeeping and payroll records.
• Utilize ADP for payroll processing and reporting.
• Perform a variety of office management and administrative duties.
• Serve as the primary point of contact for guests, visitors, and employees.
• Provide a professional and welcoming front-office presence and cover reception duties.
• Support daily office operations and employee needs.

Skills

Payroll processing

Office management

Timekeeping systems

Customer service

Communication skills

Tools

ADP Payroll

Job description

• While the role does require some payroll processing (30%), it is primarily an office manager role (70%).
• Process weekly and biweekly payroll for both hourly and salaried employees.
• Manage employee timekeeping and ensure accurate payroll records.
• Utilize ADP for payroll processing and reporting.
• Perform a variety of office management and administrative duties.
• Serve as the primary point of contact for guests, visitors, and employees.
• Provide a professional and welcoming front office presence and cover reception responsibilities.
• Support daily office operations and employee needs.
• Experience managing employee timekeeping systems.
• Strong office management and administrative background.
• Excellent communication and customer service skills.
• Professional, friendly demeanor with the ability to greet and assist guests and employees.

Responsibilities

• While the role does require some payroll processing (30%), it is primarily an office manager role (70%).
• Process weekly and biweekly payroll for both hourly and salaried employees.
• Manage employee timekeeping and ensure accurate payroll records.
• Utilize ADP for payroll processing and reporting.
• Perform a variety of office management and administrative duties.
• Serve as the primary point of contact for guests, visitors, and employees.
• Provide a professional and welcoming front office presence and cover reception responsibilities.
• Support daily office operations and employee needs.
• Experience managing employee timekeeping systems.
• Strong office management and administrative background.
• Excellent communication and customer service skills.
• Professional, friendly demeanor with the ability to greet and assist guests and employees.

Qualifications

• Experience in payroll processing and office management.
• Proficiency in ADP or similar payroll systems.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to maintain a professional demeanor and provide exceptional customer service.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.