Payroll Supervisor

Ledgent; Rialto (CA); On-site; USD 39,000 - 48,000; Full time

Job summary

Ledgent in Rialto, CA is seeking a Payroll Supervisor for a 100% onsite role to manage payroll for 760+ employees across California and Arizona. You will supervise a payroll lead and coordinate with HR and Accounting to ensure timely, accurate payroll processing for 39 stores and growing.

The ideal candidate has ADP Workforce Now experience, a strong accounting background, and 5+ years in payroll, with deep knowledge of California labor laws and tax rules.

Qualifications

• 1 year supervisory experience.
• 5+ years of payroll experience.
• In-depth knowledge of CA payroll laws and taxation.
• ADP Workforce Now experience required.

Responsibilities

• Manage end-to-end payroll for 760+ employees across CA & AZ.
• Oversee day-to-day payroll department operations.
• Lead a payroll team of one and provide guidance and training.
• Ensure compliance with all payroll laws and regulations.
• Develop improvements to payroll processes for efficiency.
• Prepare and submit payroll compliance reports.
• Collaborate with HR and Accounting to align payroll with finances.
• Process bonuses, special payrolls, and employment verifications.
• Run weekly/bi-weekly payroll audits and generate reports.

Skills

Supervisory experience

Payroll knowledge

Regulatory compliance knowledge

ADP Workforce Now experience

Tools

ADP Workforce Now

Job description

Job Title: Payroll Supervisor

Location: 100% onsite Rialto, CA

Salary: $28 - $35/HR - DOE

Schedule: M-F

Type: temp to hire

Team: Supervising one Payroll Lead

Multi-State (CA and AZ) - Nice to have

REQUIRED:

• 1 year supervisory experience
• Process min: 750 - 800 employees (open to someone who process 400 employees but must have Multi Entity experience)
• Requirements: ADP Workforce Now experience and strong accounting background required, including experience handling payroll journal entries, medical deductions, and vacation accruals
• 5+ years of experience in payroll overall
• In-depth knowledge of ADP payroll processes, labor laws, taxation and statutory compliance in California

ESSENTIAL FUNCTIONS:

• Manage and coordinate end-to-end payroll processing activities to ensure timely and accurate payroll for 39 stores (and growing) with over 760 employees across California and Arizona.
• Oversees the day-to-day operations of the Payroll Department.
• Oversee a payroll team consisting of one employee: This includes leading, supervising, motivating, training, and providing guidance to the payroll team.
• Ensure compliance with all applicable federal, state, and local payroll laws and regulations.
• Develop and implement improvements to payroll processes, procedures, and workflow to create efficiencies.
• Analyze the payroll function for improvements and report regularly to management.
• Act as primary contact for payroll projects and issues.
• Address employee inquiries related to payroll matters.
• Oversee the process of payroll changes (e.g., rate changes, new hires, terminations)
• Create and coordinate manager training relating to payroll.
• Prepare and submit compliance reports related to payroll.
• Manage and resolve payroll discrepancies and issues in a timely matter.
• Collaborate with Human Resources and Accounting departments to ensure alignment of payroll and financial practices.
• Process additional payroll for bonuses, spiff, special payrolls.
• Process Employment verification inquiries related to payroll records.
• Run weekly and bi-weekly payroll audit reports and utilization of Custom Reporting
• Maintain payroll files.
• Create journal entries for medical deductions/vacation accrual
• Accurately set up new employee's deductions, direct deposits, savings, etc.
• Track eligibility status for benefits (401k and Health).
• Solid understanding of Wage Garnishments law, process through payroll accurately and timely.
• Research outstanding checks.
• Reconcile benefit invoices to ensure accurate benefit deductions and payments.
• Respond to all EDD/SDI notices.
• Responsible for annual 401(k) audit, file 5500, and distribute employee notices.
• Perform other duties as assigned.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.