Office Manager

Elevated Paving Inc.; Denver (CO); On-site; USD 39,000 - 44,000; Full time

Job summary

Elevated Paving Inc. in Colorado is seeking a detail-oriented and dependable person to train into an Office Manager role.

This full-time, in-person position runs 8:00–4:00 on weekdays and involves payroll, AP/AR support, HR administration, and office operations across three affiliated companies. Youll learn to manage time sheets, onboarding/offboarding, vendor coordination, and compliance tasks while supporting field teams and ensuring accurate records.

Qualifications

• Attention to detail and accuracy with numbers and personal information.
• Strong organization to manage recurring weekly deadlines.
• Discretion with payroll, benefits, and employee records.
• Clear written and verbal communication; polite follow-up.
• Ability to work independently on a full-time schedule.

Responsibilities

• Support Accounts Payable and Accounts Receivable workflows and keep files organized.
• Process weekly payroll and onboarding/offboarding using DocuSign and benefits systems.
• Manage office operations including supplies, filing, and mail handling.

Skills

Attention to detail

Organizational skills

Discretion

Communication

Dependable

Willingness to learn

Spanish language

Tools

Microsoft Office

Google Workspace

QuickBooks

DocuSign

Job description

Frient Construction, Elevated Paving, and Dirt X are Colorado construction companies with a hands-on team and a shared office. We are looking for an organized, dependable team member to train into our Office Manager role. This is a full-time (8-4pm on weekdays) role completely in-person.

About the Role

Frient Construction, Elevated Paving, and Dirt X are Colorado construction companies with a hands-on team and a shared office. We are looking for an organized, dependable team member to train into our Office Manager role. This is a full-time (8-4pm on weekdays) role completely in-person.

Responsibilities

Accounts Payable / Accounts Receivable Support

• Prepare and update the weekly cash flow worksheet
• Support AP: organize incoming bills, match them to projects, and help get them ready for approval and payment
• Support AR: track outstanding invoices, help prepare billing, and assist with customer follow-up on past-due items
• Maintain accurate, well-organized spreadsheets and digital filing

HR Administration/ Payroll

• Collect weekly hours from each crew and check for errors before payroll runs
• Run weekly payroll for each compant
• Onboard new employees through Docusign, including payroll setup, benefits enrollment, and automobile insurance coverage
• Offboard departing employees: close paperwork, return of company property, online access removal, and record updates
• Maintain employee files and the employee document tracking spreadsheet
• Liaison with Insurance brokers
• Track time-off requests, training, certifications, performance reviews, and sick time
• Answer routine employee questions about policies and benefits
• Escalate complaints, discipline, and sensitive employee issues to company leadership

Office Operations

• Order office supplies and manage vendors
• Collect mail and maintain an organized filing system

Vehicle and Fleet Management

• Keep vehicle registrations current, including DMV visits as needed
• Manage toll and fuel card accounts for all 3 companies
• Work with field leaders to keep vehicles DOT compliant, with documentation, safety items, and good working order
• Enroll all CDL drivers in required DOT systems

RV lot

• Collect and track monthly payments
• Manage waitlist and leasing agreements
• Handle customer complaints

Marketing and Business Development

• Manage the website, social media, and phone system
• Collect project photos and details from the field for case studies, capability sheets, and sales materials
• Coordinate branded apparel, truck graphics, signage, trade shows, sponsorships, and client events

Project Compliance

• Notarize lien waivers and other paperwork and file them appropriately
• Complete pre-qualification forms and packages for new customers and projects
• Prepare, send, and collect subcontract paperwork, including signed agreements, insurance certificates, and W-9s
• Track expiration and renewal dates so all documents stay current, and file everything in the correct company and project folders

Qualifications

Required

• Strong attention to detail and a careful, accurate approach to numbers and personal information
• Good organization and the ability to manage recurring weekly deadlines
• Ability to handle confidential payroll, benefits, and employee records with discretion
• Clear written and verbal communication; comfortable following up with others politely and persistently
• Dependable and able to work independently on a full-time schedule
• Willingness to learn

Preferred

• Experience with Microsoft Office (especially Excel and Word) and Google Workspace (Sheets, Docs, Drive, Gmail)
• Familiarity with accounting software such as QuickBooks and DocuSign
• Any exposure to construction, billing, bookkeeping, HR, or office administration
• Spanish language proficiency
• Notary public commission
  

No prior experience required, but preferred. Training will be provided

Compensation

$28 per hour