Office Manager

Delaware County, Ohio; Delaware; Presencial; USD 40.000 - 60.000; Jornada completa

Descripción de la vacante

Delaware County, Ohio in the United States is seeking an Office Manager for the Veteran Services office. The role coordinates daily administrative and operational functions to promote efficient services for veterans and families.

Responsibilities include payroll processing, budgeting, and coordinating assignments while supporting staff and leadership; reports to the Director and Deputy Director.

Formación

• Receives and greets clients and visitors and answers basic questions on office functions.
• Performs accurate typing, word processing, and related computer operations.
• Enters and processes employee payroll and handles budgeting tasks.

Responsabilidades

• Coordinate and support daily administrative functions of the Veteran Services office.
• Provide administrative and fiscal support, payroll processing, and workload coordination.
• Maintain documents, records, and correspondence; support reports to leadership.

Conocimientos

Payroll processing

Customer service

Document management

Office software

Educación

High School diploma or equivalent

Herramientas

Office software

Payroll software

Descripción del empleo

Posting number: 2601372

Department: Veteran Services

Job classification: Office Manager

Posting type: Open

Categories: Veteran Services

Summary

Individual is responsible for coordinating and supporting the daily administrative and operational functions of the Veteran Services office to promote efficient operations and effective service delivery to veterans and their families. Responsibilities include administrative and fiscal support, payroll processing, coordination of Veteran Service Officer assignments and workloads, and backup transportation coordination. The individual works closely with departmental staff and leadership to support office operations and reports to the Director and Deputy Director.

Examples of duties

• Honorably discharged veteran of the United States military.

• High School diploma or equivalent and four years of related work experience required.

• Individual shall be a licensed notary public or obtain the license within six (6) months of employment.

• Must possess a valid Ohio Driver’s License and acceptable driving record.

• Must meet and maintain qualifications for driving on county business as a continued condition of employment.

• All licenses and certifications must be maintained as continued condition of employment.

Qualifications

• Receives and greets clients and visitors, answers basic questions on office functions such as benefits, claims, financial assistance, resource connection, outreach, education benefits, and transportation;

• Receives, prepares, files and maintains documents, records, and correspondence;

• Performs accurate typing, word processing, and related computer operations;

• Devises correspondence, completes forms and develops reports;

• Enters and processes employee payroll;

• Creates purchase orders, manages office purchasing cards, pays bills, and tracks the budget under direction of the Director;

• Coordinates service officer assignments by monitoring workload distribution via office software and logs entries;

• Demonstrates regular and predictable attendance;

• Attends various training sessions, video conferences, and workshops;

• Works overtime and outside of typical work schedule/business hours as required;

• Orders, maintains, and distributes office supplies;

• Provides transportation coordination support when the Transportation Officer is absent by receiving calls, interacting with clients, scheduling rides, scheduling drivers, and maintaining transportation records;

• Assists other departmental staff in various projects and functions such as outreach and collaboration of outside organizations;

• Receives customer complaints and directs to the appropriate personnel;

• Handles general public inquiries to include people with disabilities and people who may be upset, difficult and/or ill, to include service animals;

• Operates County vehicles to perform assigned departmental duties, including travel to work locations, meetings, training sessions, and other authorized destinations, in accordance with applicable safety requirements and County policies;

• Maintains appointment calendars as requested; and

• Other duties as assigned.