Office Manager

Evlo AI; Dallas (TX); Hybrid; USD 55.000 - 75.000; Vollzeit

Zusammenfassung

Evlo AI in Dallas, TX seeks an Office Manager to own workplace operations, vendor management, onboarding logistics, procurement, and day-to-day administration, enabling teams to work efficiently.

You will support hybrid culture, coordinate cross-team initiatives, manage budgets and invoices, and maintain compliance records while serving as a central point of contact across departments.

Qualifikationen

• 3-6 years of office management, operations, or administrative experience.
• Demonstrated ownership of office budgets, vendor relationships, and procurement processes
• Proficiency with Google Workspace, Slack, and HRIS platforms (e.g., Rippling, Envoy, BambooHR)
• Strong project management skills with the ability to juggle competing priorities in a fast-paced setting
• Excellent written and verbal communication with sound judgment on confidential matters
• Associate's or Bachelor's degree in Business Administration, Operations, or a related field (or equivalent experience)
• Bonus: Experience coordinating hybrid work arrangements, running workplace experience programs, or managing multi-site operations

Aufgaben

• Own day-to-day office operations, including facilities coordination, supplies, vendor management, and office budget tracking in NetSuite or QuickBooks
• Coordinate new-hire onboarding logistics: equipment provisioning, workstation setup, access management in Okta, and first-week scheduling
• Manage domestic and international travel arrangements, event planning, and logistics for team offsites, all-hands meetings, and executive visits
• Run procurement and inventory workflows for hardware, software licenses, and office equipment; reconcile invoices and maintain vendor contracts
• Serve as first point of contact for workplace questions, facilities issues, and escalated administrative requests across departments
• Plan and execute company events, happy hours, and wellness programs to strengthen in-office and hybrid culture
• Maintain and improve operational documentation, office policies, and compliance records related to safety and facilities

Kenntnisse

Office management

Budget ownership

Vendor relationships

Procurement processes

Google Workspace

Slack

HRIS platforms

Project management

Communication

Confidentiality

Hybrid work coordination

Multi-site operations

Ausbildung

Associate's or Bachelor's degree in Business Administration or related field

Tools

Rippling

Envoy

BambooHR

Google Workspace

Slack

Jobbeschreibung

About The Role

The Office Manager is the operational hub of a fast-growing technology company: owning workplace operations, vendor management, and cross-team coordination so employees can do their best work without friction.

The role matters because scaling companies break without strong operations — this position keeps facilities, onboarding logistics, procurement, and day-to-day administration running smoothly while acting as a trusted point of contact for the entire team.

Key Responsibilities

• Own day-to-day office operations, including facilities coordination, supplies, vendor management, and office budget tracking in NetSuite or QuickBooks
• Coordinate new-hire onboarding logistics: equipment provisioning, workstation setup, access management in Okta, and first-week scheduling
• Manage domestic and international travel arrangements, event planning, and logistics for team offsites, all-hands meetings, and executive visits
• Run procurement and inventory workflows for hardware, software licenses, and office equipment; reconcile invoices and maintain vendor contracts
• Serve as first point of contact for workplace questions, facilities issues, and escalated administrative requests across departments
• Plan and execute company events, happy hours, and wellness programs to strengthen in-office and hybrid culture
• Maintain and improve operational documentation, office policies, and compliance records related to safety and facilities

What We Are Looking For

• 3-6 years of office management, operations, or administrative experience, ideally in a high-growth technology environment
• Demonstrated ownership of office budgets, vendor relationships, and procurement processes
• Proficiency with Google Workspace, Slack, and facilities or HRIS platforms (e.g., Rippling, Envoy, BambooHR)
• Strong project management skills with the ability to juggle competing priorities in a fast-paced setting
• Excellent written and verbal communication with sound judgment on confidential matters
• Associate's or Bachelor's degree in Business Administration, Operations, or a related field (or equivalent experience)
• Bonus: Experience coordinating hybrid work arrangements, running workplace experience programs, or managing multi-site operations