Office Manager

Evlo AI; Washington (District of Columbia); Ibrido; USD 65.000 - 90.000; Tempo pieno

Descrizione del lavoro

Evlo AI is seeking an Office Manager to run day-to-day operations for its Washington, DC presence in a remote-first environment. You will coordinate onboarding, manage vendor relationships, and maintain administrative systems so product teams can stay focused.

The role partners with People Ops, Finance and IT to handle facilities logistics and compliance paperwork, ensuring smooth operations as the company scales. Strong communication and multi-tasking are essential.

Competenze

• 3–6 years of office management or administrative operations experience.
• Proficiency with Google Workspace, Slack, HRIS platforms (Rippling, Gusto, or similar), and expense/travel tools.
• Ability to manage multiple priorities and vendors with strong attention to detail.
• Excellent written and verbal communication skills handling confidential matters.
• Track record of improving operational processes.
• Bachelor's degree in business administration or related field, or equivalent experience.

Mansioni

• Own end-to-end office operations, including vendor contracts, supplies, mail, and facilities coordination.
• Design and run onboarding logistics for new hires, including equipment provisioning and day-one setup.
• Manage company-wide scheduling for offsites, team events, and leadership visits to the DC area.
• Coordinate travel booking and expense workflows using tools like Expensify and TripActions.
• Track and renew licenses, permits, insurance, and compliance documentation.
• Build and maintain administrative processes and documentation in Notion or Confluence.
• Serve as the primary point of contact for landlords, contractors, and external service providers.

Conoscenze

Office management

Vendor management

Communication

Attention to detail

Process improvement

Confidentiality

Time management

Formazione

Bachelor's degree in business administration

Strumenti

Google Workspace

Slack

HRIS (Rippling / Gusto)

Expense & travel tools

Descrizione del lavoro

About The Role

The Office Manager runs the day-to-day operations of a remote-first technology company's Washington, DC presence: coordinating onboarding, managing vendor relationships, and keeping administrative systems running so teams can focus on product.

About The Role

The Office Manager runs the day-to-day operations of a remote-first technology company's Washington, DC presence: coordinating onboarding, managing vendor relationships, and keeping administrative systems running so teams can focus on product. The role reports to leadership and partners with People Ops, Finance, and IT to own facilities logistics, compliance paperwork, and the operational details that a fast-growing company depends on.

Key Responsibilities

• Own end-to-end office operations, including vendor contracts, supplies, mail, and facilities coordination
• Design and run onboarding logistics for new hires, including equipment provisioning, credentialing, and day-one setup
• Manage company-wide scheduling for offsites, team events, and leadership visits to the DC area
• Coordinate travel booking and expense workflows using tools like Expensify and TripActions
• Track and renew licenses, permits, insurance, and compliance documentation across jurisdictions
• Build and maintain administrative processes and documentation in Notion or Confluence
• Serve as the primary point of contact for landlords, contractors, and external service providers

What We Are Looking For

• 3-6 years of office management or administrative operations experience, ideally at a technology company
• Proficiency with Google Workspace, Slack, HRIS platforms (Rippling, Gusto, or similar), and expense/travel tools
• Demonstrated ability to manage multiple priorities and vendors with strong attention to detail
• Excellent written and verbal communication skills with experience handling confidential matters
• Track record of improving operational processes, not just maintaining them
• Bachelor's degree in business administration or a related field, or equivalent practical experience
• Bonus: Experience supporting remote-first or hybrid teams, familiarity with DC-area regulatory/filing requirements, or prior involvement in office buildouts and relocations