office manager

Williams & Strohm, LLC, Attorneys at Law; Columbus (OH); On-site; USD 55,000 - 85,000; Full time

Job summary

STARK & KNOLL CO LPA in Columbus is seeking an experienced law firm office manager to lead the daily operations of a growing practice. Currently 8 attorneys and 4 staff, with growth across Cincinnati and Indianapolis as well as Columbus.

The ideal candidate thrives in a fast-paced environment and supports growth of a small to mid-sized firm. The role requires strong operational, financial, HR, and management skills, with a commitment to creating efficient systems that support attorneys and staff

Qualifications

• 3+ years of office management experience.
• At least 2 years in a law firm or professional services organization.
• Experience managing operations during significant growth.
• Strong organizational, leadership, and communication skills.
• Budgeting, bookkeeping oversight, and payroll processes.
• Proficiency with Microsoft Office 365 and legal practice management systems.

Responsibilities

• Oversee day-to-day operations of the firm.
• Develop and improve office procedures and systems.
• Manage vendors, firm contracts, equipment, and assist IT contractor with office technology as needed.
• Manage health coverage renewals as well as dental, vision coverage renewals.
• Manage payroll and 401K distributions.
• Ensure compliance with firm policies and legal industry best practices.
• Complete monthly billing and invoices to clients, conduct bookeeping and accounting support with law firm’s accountants.
• Distribute client communications through MailChimp and Social Media.
• Assist with client seminars and support firm’s growth initiatives.
• Support attorneys in achieving practice goals and productivity targets.
• Assist with new client engagement letters and initial follow up with new clients.
• Help implement and manage legal practice management software and technology solutions.

Skills

Office management

Law firm experience

Leadership

Budgeting & bookkeeping

Communication

Education

Bachelor's degree in business/related field

Tools

QuickBooks

Microsoft Office 365

Legal practice management software

Job description

Columbus law firm is seeking an experienced law firm office manager to lead the daily operations of a growing law firm with currently 8 attorneys and 4 staff members. Firm has current growth out of Columbus area within Cincinnati and Indianapolis as well as the existing Columbus office. This is an excellent opportunity for a proactive, organized, and people-focused professional who thrives in a fast-paced environment and has experience supporting the growth of a small to mid-sized law firm.

The ideal candidate will bring strong operational, financial, human resources, and management skills, along with a commitment to creating efficient systems, supporting attorneys and staff, and helping the firm scale successfully.

Key Responsibilities

Operations & Firm Management

• Oversee day-to-day operations of the firm.
• Develop and improve office procedures and systems.
• Manage vendors, firm contracts, equipment, and assist IT contractor with office technology as needed.
• Manage health coverage renewals as well as dental, vision coverage renewals.
• Manage payroll and 401K distributions.
• Ensure compliance with firm policies and legal industry best practices.
• Complete monthly billing and invoices to clients, conduct bookeeping and accounting support with law firm’s accountants.
• Distribute client communications through MailChimp and Social Media
• Assist with client seminars and support firm’s growth initiatives.

Attorney & Client Support

• Support attorneys in achieving practice goals and productivity targets.
• Assist with new client engagement letters and initial follow up with new clients.
• Help implement and manage legal practice management software and technology solutions.

• 3+ years of office management experience.
• At least 2 years of management experience in a law firm or professional services organization.
• Demonstrated experience in managing operations during significant growth.
• Highly organized and detailed individual with strong leadership, communication, personal interaction skills, and problem-solving skills.
• Experience with budgeting, bookkeeping oversight (QuickBooks), billing, and payroll processes.
• Proficiency with Microsoft Office 365 and legal practice management systems.

Preferred:

• Bachelor's degree in business administration, Management, Human Resources, or a related field.
• Experience with legal billing software, QuickBooks, and payroll accounts.