Office Manager

CNF Technologies; Colorado Springs (CO); On-site; USD 48,000 - 68,000; Full time

Job summary

CNF Technologies in Colorado Springs seeks an experienced Office Manager to oversee daily operations and coordinate office activities. You will manage records, support personnel and facility needs, and ensure compliance with company policies and government requirements.

This on-site, full-time role requires reliability, organization, and proactive problem-solving. The ideal candidate will handle calendars, travel arrangements, presentations, and site communications with strong communication

Qualifications

• High school diploma or equivalent and 4+ years supporting senior executives.
• Proficiency with Microsoft Office 365 software including Word, PowerPoint, Outlook and Excel.
• US Citizenship with ability to obtain a Secret security clearance.

Responsibilities

• Coordinate events, meetings and teleconferences.
• Manage calendars and schedule meetings with necessary support for meetings.
• Arrange travel and process expense reports promptly.
• Support creation of presentations and site communications.
• Order and manage refreshments for meetings at the office or off-site.
• Work with security to ensure compliance with protocols.
• Order office supplies and coordinate repairs with facilities/asset teams.
• Communicate building announcements, handle mail, printer maintenance, and janitorial oversight.
• Maintain office organization and environment.
• Lead in-processing for new hires and serve as a point of contact during their first week.
• Greet and escort guests, and foster a professional atmosphere for employees.
• Act as site liaison for external civilian, military, government guests and customers.

Skills

Office administration

Calendar management

Event coordination

Communication

MS Office proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office 365

SharePoint

Zoom

MS Teams

Job description

CNF Technologies is seeking an experienced Office Manager to oversee daily operations at our Colorado Springs facility. Responsibilities include coordinating office activities, managing records and documentation, supporting personnel and facility needs, and ensuring compliance with company policies and applicable government requirements. The ideal candidate will be reliable, highly organized, detail-oriented, proactive, with strong communication and problem-solving skills and the ability to manage competing priorities in a fast-paced, mission-focused environment. This position requires the employee to be on-site full-time.

FUNCTIONAL RESPONSIBILITY:

• Coordinating a broad variety of events, meetings, and teleconferences
• Managing calendars and scheduling meetings, to include any support necessary to facilitate meetings
• Arranging travel and processing expense reports in a timely manner
• Supporting the creation of presentations and site communications
• Ordering and managing refreshments, breakfasts, and luncheons – for meetings held in the office or at off-site locations
• Working closely with the security team to ensure security protocols and processes are followed
• Ordering office supplies and working with property management and CNF asset management team to handle general office repairs and maintenance requests
• Communicate building and facility announcements, handling of mail, printer maintenance, janitorial oversight, and other incidents as needed
• Maintaining copy/supply/breakroom and general office organization and appearance
• Lead in-processing activities for new-hires at the site, and act as a point of contact for guidance and support during their first week
• Supporting the site by handling routine administrative duties, greeting and escorting guests, and creating a friendly and professional atmosphere for all employees to work in
• Acting as a site liaison for external civilian, military, government guests and customers

Experience/Knowledge:

• Experience supporting Military & Government officials/executives
• Experience working with HR, accounting, contracts, and program management teams
• Ability to manage schedules, correspondence and records
• Proficiency with Microsoft Office Applications including Word, SharePoint, Excel, Outlook, PowerPoint and Teams
• Experience tracking assets, managing inventory and office resources and coordinating facility-related requests
• Working knowledge of military command structures, missions, and organizational relationships

ABILITIES / ATTRIBUTES:

• Candidate must be a team player and possess solid interpersonal skills
• Ability to adapt quickly to changes and multi-task effectively
• Requires organizational skills, working independently with minimal supervision, and able to prioritize tasking
• Strong oral and written communication skills, must be able to interface with executive level contacts with considerable autonomy
• Ability to follow established security procedures and support compliance with company and government policies

REQUIREMENTS:

• High school or equivalent and a minimum of 4 years additional experience supporting senior executives
• Computer skills required include expertise in Microsoft Office 365 software; Word, PowerPoint, Outlook, and Excel
• Experience participating in and hosting in-person and remote video teleconference meetings (such as Zoom, Skype, MS Teams)
• U.S. Citizenship with the ability to obtain a Secret security clearance