Office Manager – Colorado Springs, CO

CNF Technologies Corp; Colorado Springs (CO); On-site; USD 52,000 - 76,000; Full time

Job summary

CNF Technologies Corp. is seeking an experienced Office Manager to oversee daily operations at our Colorado Springs facility.

Responsibilities include coordinating office activities, managing records and documentation, supporting personnel and facility needs, and ensuring compliance with company policies and applicable government requirements. The ideal candidate will be reliable, highly organized, detail-oriented, proactive, with strong communication and problem-solving skills and the ability

Qualifications

• High school or equivalent and a minimum of 4 years additional experience supporting senior executives
• Experience with Microsoft Office 365 software; Word, PowerPoint, Outlook, and Excel
• Experience participating in and hosting in-person and remote video teleconference meetings (Zoom, Skype, MS Teams)
• Location: Colorado Springs, CO at CNF site
• U.S. Citizenship with the ability to obtain a Secret security clearance

Responsibilities

• Coordinate office activities and events, meetings, and teleconferences
• Manage calendars and schedule meetings with necessary support
• Arrange travel and process expense reports promptly
• Support creation of presentations and site communications
• Order and manage refreshments for meetings and events
• Coordinate with security to follow protocols and processes
• Order office supplies and liaise with property management and asset teams
• Handle mail, printer maintenance, janitorial oversight, and general office upkeep
• Lead in-processing for new hires and assist during their first week
• Provide on-site administrative support and greet guests
• Act as site liaison for external civilian, military, government guests and customers

Skills

Military/Government experience

HR collaboration

MS Office suite

Scheduling

Asset management

Security/compliance

Education

High school diploma or equivalent

Tools

Zoom

Microsoft Teams

SharePoint

Office 365

Job description

POSITION DESCRIPTION:

CNF Technologies is seeking an experienced Office Manager to oversee daily operations at our Colorado Springs facility. Responsibilities include coordinating office activities, managing records and documentation, supporting personnel and facility needs, and ensuring compliance with company policies and applicable government requirements. The ideal candidate will be reliable, highly organized, detail-oriented, proactive, with strong communication and problem-solving skills and the ability to manage competing priorities in a fast-paced, mission-focused environment. This position requires the employee to be on-site full-time.

FUNCTIONAL RESPONSIBILITY:

A day-in-the-life of the office manager typically includes, but is not limited to:

• Coordinating a broad variety of events, meetings, and teleconferences
• Managing calendars and scheduling meetings, to include any support necessary to facilitate meetings
• Arranging travel and processing expense reports in a timely manner
• Supporting the creation of presentations and site communications
• Ordering and managing refreshments, breakfasts, and luncheons - for meetings held in the office or at off-site locations
• Working closely with the security team to ensure security protocols and processes are followed
• Ordering office supplies and working with property management and CNF asset management team to handle general office repairs and maintenance requests
• Communicate building and facility announcements, handling of mail, printer maintenance, janitorial oversight, and other incidents as needed
• Maintaining copy/supply/breakroom and general office organization and appearance
• Lead in-processing activities for new-hires at the site, and act as a point of contact for guidance and support during their first week
• Supporting the site by handling routine administrative duties, greeting and escorting guests, and creating a friendly and professional atmosphere for all employees to work in
• Acting as a site liaison for external civilian, military, government guests and customers

EXPERIENCE/KNOWLEDGE:

• Experience supporting Military & Government officials/executives
• Experience working with HR, accounting, contracts, and program management teams
• Ability to manage schedules, correspondence and records
• Proficiency with Microsoft Office Applications including Word, SharePoint, Excel, Outlook, PowerPoint and Teams
• Experience tracking assets, managing inventory and office resources and coordinating facility-related requests
• Working knowledge of military command structures, missions, and organizational relationships

ABILITIES / ATTRIBUTES:

• Candidate must be a team player and possess solid interpersonal skills
• Ability to adapt quickly to changes and multi-task effectively
• Requires organizational skills, working independently with minimal supervision, and able to prioritize tasking
• Strong oral and written communication skills, must be able to interface with executive level contacts with considerable autonomy
• Ability to follow established security procedures and support compliance with company and government policies

REQUIREMENTS:

• High school or equivalent and a minimum of 4 years additional experience supporting senior executives
• Computer skills required include expertise in Microsoft Office 365 software; Word, PowerPoint, Outlook, and Excel
• Experience participating in and hosting in-person and remote video teleconference meetings (such as Zoom, Skype, MS Teams)
• Location: Colorado Springs, CO at CNF site
• U.S. Citizenship with the ability to obtain a Secret security clearance