Office Manager

US Modules; College Station (TX); On-site; USD 52,000 - 72,000; Full time

Job summary

US Modules in Texas seeks an Office Manager to ensure smooth daily operations of a solar module manufacturing office and shared workspace. You will manage reception, vendor relations, supplies, and administrative support, reporting to the Plant Manager.

The role partners with Operations, HR, Finance, and EHS to maintain a safe, organized, and welcoming workplace. Prior manufacturing experience is a plus and strong communication is essential.

Qualifications

• Three years of experience in office management, administration, or operations support.
• Experience managing vendors, supplies, and budgets is preferred.
• Direct experience supporting C-level executives with administrative tasks is valuable.
• Proficiency in Microsoft Office and common office/collaboration tools.
• Experience in a manufacturing, industrial, or similar environment is a plus.

Responsibilities

• Oversee day-to-day office and reception operations and maintenance of the office and shared spaces.
• Coordinate office improvements and repairs with the facility manager.
• Support seating and space planning in partnership with onsite teams.
• Standardize and organize common areas in line with LEAN Operations standards and 5S.
• Assist with workplace safety in collaboration with EHS and with supplies needs.
• Manage vendor relationships for office and general support.
• Order and track office supplies and equipment; evaluate vendors for cost and quality.
• Provide administrative support to leadership and maintain calendars and records.
• Develop presentations and reports; handle confidential material.

Skills

Organization

Multitasking

Communication

Interpersonal

Problem solving

Adaptability

Service mindset

Education

High school diploma

Associate’s or bachelor’s degree preferred

Tools

Microsoft Office

Office tools

Job description

PositionSummary

The Office Manager ensures the smooth, day-to-day standardized operation of the company’s office and shared workspace at our state of the art a solar module manufacturing operation. Reporting to the Plant Manager, this role owns overall coordination of office, relevant vendor and supplier relationships, office supplies and equipment, the reception and front-desk experience, and administrative support to the broader team, and supervises the Receptionist. The Office Manager partners with Operations Teams, Human Resources, Finance, and Environmental Health & Safety (EHS) to keep the workplace organized, safe, well-stocked, and welcoming. This is a hands-on, fast paced, on-site role well suited to an organized, service-oriented professional.

Essential Job Duties & Responsibilities

Office & Facilities Operations

• Oversee day-to-day office and reception operations and upkeep of the office and shared spaces


• Coordinate office and general area improvements and repairs with facility manager.


• Support office access, seating, and space planning in partnership with the onsite teams.


• Ensure common areas, conference rooms, and breakrooms are standardized, organized, stocked, and functional in line with our LEAN Operations standards


• Work to standardize all areas and procedures in alignment with our LEAN Operating system principles, including 5S, visual workplace and standard work.


• Support workplace safety in partnership with EHS, including supplies and basic compliance.


• Manage relevant relationships with office and general support related vendors.


• Order and track office supplies, relevant equipment.


• Evaluate vendors for cost, quality, and service, and recommend changes as needed.


• Collaborate with the Operations Team Managers to ensure staff have a safe, collaborative and welcoming office environment to work in.

Reception & Administrative Support

• Supervise the Receptionist, providing direction, coaching, scheduling, and performance feedback.


• Oversee the front-desk and reception experience for employees, candidates, and guests.


• Manage incoming and outgoing mail.


• Provide administrative support such as scheduling, travel coordination, and document preparation.


• Maintain office records, directories, and shared calendars.


• Provide administrative support to leadership as needed.


• Develop presentations and reports


• Handle sensitive and highly confidential material.


• Drive continuous improvements in organizational efficiency

Events & Workplace Experience

• Develop planning and full coordination of logistics for meetings, on-site events, and company gatherings.


• Support onboarding logistics for new hires, including workspace setup, supplies, and access.


• Help maintain a welcoming, organized, and positive workplace environment.


• Work with Employee curator to ensure an engagement and collaboration.

Education & Experience

Education

• High school diploma or equivalent required.


• Associate’s or bachelor’s degree in Business Administration or a related field preferred.

Experience

• Minimum of three years of experience in office management, administration, or operations support.


• Experience managing vendors, supplies, and budgets preferred.


• Direct Experience supporting C-level individuals with direct administrative support.


• Proficiency in Microsoft Office and common office and collaboration tools.


• Strong organizational, multitasking, and interpersonal skills with a service-oriented mindset.


• Experience in a manufacturing, industrial, or similar environment a plus.


• Ability to solve problems and highly adaptable


• Strong communication skills