Office Manager

Trueline; Charlotte (NC); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Competitive compensation and benefits

Professional development support

Opportunity to influence within the office

Job summary

A distinguished global law firm is seeking an Office Manager for their Charlotte, NC office. The position is crucial for ensuring operational efficiency and fostering a supportive work environment for staff and lawyers. Responsibilities include overseeing facilities, managing budgets, and leading HR partnerships. Ideal candidates will have 3-5 years of management experience, preferably within a law firm. The firm offers a collegial culture and competitive benefits.

Qualifications

• 3-5 years of management or office leadership experience in a professional/corporate environment.
• Prior experience in a law firm or professional services setting is a strong advantage.
• Excellent interpersonal, verbal, and written communication abilities.
• Excellent interpersonal, verbal, and written communication abilities
• Strong organizational skills with capacity to juggle multiple projects independently
• Proven ability to diagnose operational issues, propose solutions, and drive execution
• Comfort working in a matrixed/distributed environment and interacting with internal business units
• Professionalism and positive, proactive mindset

Responsibilities

• Oversee facilities, vendor relationships, and day-to-day office maintenance.
• Lead the staff employment lifecycle partnering with HR.
• Prepare, manage, and track the office budget.
• Coordinate internal events and staff engagement initiatives (e.g., office gatherings, staff appreciation, holiday celebrations).
• Prepare, manage, and track the office budget; review and approve invoices and expense reporting.
• Facilitate scheduling and logistics for internal/external meetings, conferences, and client visits, ensuring smooth coordination across offices.
• Address staff concerns in conjunction with HR and leadership—escalate as needed and promote a professional, respectful office environment

Skills

Management or office leadership experience

Proficiency in Microsoft Office

Excellent interpersonal skills

Strong organizational skills

Ability to diagnose operational issues

Tools

Microsoft Office

Job description

Overview

Trueline’s client, a distinguished global law firm with deep roots in major financial and commercial centers, is seeking an Office Manager to join their Charlotte, NC office. This role is key to ensuring the office runs smoothly, that staff and lawyers are well supported, and that operational processes align with firm-wide standards and culture. As the Office Manager, you\'ll lead administrative operations, manage facilities and budgets, and partner with firm leadership and service teams to deliver a best-in-class office environment.

What You’ll Do as the Office Manager

• Serve as the primary operations leader in the Charlotte office—oversee facilities, vendor relationships, space planning, supplies, meeting logistics, and day-to-day office maintenance
• Lead the staff employment lifecycle in partnership with HR and central support teams: recruiting, onboarding, performance, training, leaves, evaluations, and departures
• Collaborate with the Office Head and functional team leads to assess staffing needs, workload distribution, productivity, and office growth
• Coordinate internal events and staff engagement initiatives (e.g., office gatherings, staff appreciation, holiday celebrations)
• Prepare, manage, and track the office budget; review and approve invoices and expense reporting
• Facilitate scheduling and logistics for internal/external meetings, conferences, and client visits, ensuring smooth coordination across offices
• Address staff concerns in conjunction with HR and leadership—escalate as needed and promote a professional, respectful office environment

Must-Haves

• 3–5 years of management or office leadership experience in a professional/corporate environment
• Prior experience in a law firm or professional services setting is a strong advantage
• Proficient in Microsoft Office; comfortable quickly learning new tools and software
• Excellent interpersonal, verbal, and written communication abilities
• Strong organizational skills with capacity to juggle multiple projects independently
• Proven ability to diagnose operational issues, propose solutions, and drive execution
• Comfort working in a matrixed/distributed environment and interacting with internal business units
• Professionalism and positive, proactive mindset

Nice-to-Haves

• Experience managing budgets, controlling costs, and analyzing financials
• Prior exposure to vendor management and facilities contracts
• Event planning / internal communications experience
• Familiarity with professional services tools (conference room systems, room-booking software, enterprise expense systems)

Our Client Offers

• A high-performing, collegial culture in a globally engaged firm
• Opportunity to operate with autonomy and influence within the office
• Competitive compensation and benefits (market-driven package)
• Professional development support, exposure to senior leadership, and networking across major financial/legal hubs
• A workplace committed to diversity, respect, and collaboration

Trueline and its clients are unabashed equal-opportunity employers committed to a diverse workforce. We welcome smart and ambitious applicants and recruit, refer, hire, place, and promote without regard to race, color, gender, religion, national origin, ancestry, citizenship, disability, age, sexual orientation, or any other characteristic protected by federal or state law.