Facilities Administrative Coordinator

Accentuate Staffing; Durham (NC); On-site; USD 40,000 - 55,000; Full time

Job summary

A staffing agency in Durham, NC is seeking a Facilities Administrative Coordinator to support daily operations of the Facilities Department. You will provide administrative support, project coordination, and vendor management. The ideal candidate will have 2+ years of experience in facilities management and strong proficiency in Microsoft Office tools, especially PowerPoint. This role is crucial for the effective functioning of the department in a fast-paced environment.

Qualifications

• 2+ years of experience in facilities management or related field.
• Experience in project coordination and administrative support.

Responsibilities

• Support daily facilities operations and work orders.
• Assist in planning and monitoring facilities projects.
• Coordinate with internal teams and contractors.

Skills

Strong proficiency in Microsoft Office

PowerPoint skills

Organizational skills

Verbal communication skills

Written communication skills

Job description

Accentuate Staffing is seeking a Facilities Administrative Coordinator to support a growing client in Durham, NC. This role is essential to the day-to-day operations of the Facilities Department, providing administrative support, project coordination, vendor management, and cross-departmental communication. The ideal candidate is highly organized, proactive, and thrives in a fast-paced environment with shifting priorities. Strong PowerPoint skills and overall proficiency in Microsoft Office are required. This is a long-term temporary assignment.

Responsibilities

• Support daily facilities operations, including work orders, space planning, maintenance requests, and equipment coordination.
• Assist in planning, scheduling, and monitoring facilities-related projects, renovations, and construction activities.
• Update and track project timelines, deliverables, and associated documentation.
• Coordinate with internal teams, contractors, and external partners to ensure smooth execution of facility initiatives.
• Maintain vendor documentation, contracts, insurance records, and compliance files.
• Provide high-level administrative support to the Facilities team, including meeting scheduling, reporting, file organization, and correspondence.
• Create and update presentations, reports, and dashboards.
• Maintain accurate records, logs, inventories, and project documentation.
• Support budgeting, purchasing, and procurement activities as needed.
• Serve as a point of contact for employees, helping resolve minor operational or interpersonal concerns with professionalism and confidentiality.
• Draft communications, announcements, and updates related to facilities projects and workplace operations.

Requirements

• 2+ years of experience in facilities management, project coordination, administrative support, or a related field (corporate environment preferred).
• Strong proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook.
• Excellent organizational skills and meticulous attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Comfort working with vendors, contractors, and employees at all levels of the organization.