Office Manager

VitalEdge Technologies; Cary (NC); On-site; USD 35,000 - 55,000; Part time

Job summary

An established industry player in ERP solutions is seeking a dedicated Office Manager to oversee its Global Headquarters in Cary, North Carolina. This part-time role involves ensuring smooth office operations, managing vendor relationships, and providing exceptional support to employees and visitors. The ideal candidate will thrive in a fast-paced environment, showcasing strong organizational and communication skills. Join a forward-thinking company that is committed to enabling transformation across industries, and be part of a team that values detail and efficiency in every aspect of office management.

Qualifications

• 5 years of experience as an office manager or administrative assistant.
• Effective verbal and written communication skills.

Responsibilities

• Manage the main phone line and ensure a positive experience for all office visitors.
• Assist with shipping and distribution of IT equipment and new hire items.

Skills

Organizational Skills

Communication Skills

Critical Thinking

Attention to Detail

Education

High School Diploma

Tools

RingCentral

NetSuite

Dropbox

Job description

We are a leading ERP software and solutions provider to dealers and rental companies of heavy equipment. We specialize in working with the construction, mining, forestry, material handling, and agriculture industries. We aim to be the ERP thought leader in our space and a trusted IT advisor to all dealers and rental companies. Today, we have over 750 employees, offices on four continents, and customers in over 20 countries. We are privately held, and our headquarters are in beautiful Cary, NC. We are actively seeking talented individuals to join our team and help us aggressively grow our North American footprint for both our on-premises and 100% cloud-based ERP solutions.

Why work for VitalEdge?

We don't just sell technology, we enable transformation that results in broader societal benefits like building homes and critical infrastructure, growing food and delivering all sorts of products we all rely on for daily life. We exist to ultimately equip the world to keep running. We have more than 60 years of combined experience and two industry-leading software suites and associated apps, with which we will drive the market forward. It's an exciting time to work for VitalEdge - join us!

Position Overview

The Office Manager, reporting to the People Experience Specialist, will be responsible for managing our Global Headquarters office located in Cary, North Carolina, ensuring that the office operates smoothly and efficiently in support of our local leaders and employees. This position is an in-office, part-time position (20 hours per week). The ideal candidate will have a positive attitude, be detail-oriented, and possess strong organizational skills with a desire to work in a fast-paced environment.

Responsibilities

• Answer the main phone line and manage the phone system (RingCentral)
• Provide a positive experience for all employees and visitors in the office including purchasing office supplies and snacks, keeping the office space organized, and hosting occasional office lunches
• Print and deposit checks and reconcile monthly credit card statements
• Assist with the shipping and distribution of IT equipment and new hire welcome items
• Serve as the liaison with facilities manager on maintenance, repairs, and cleaning.
• Maintain list and relationships with vendors
• Point of contact for office access, security system, conference room scheduling needs
• Partner with the Finance team to upload customer contracts, invoicing, credit memos and installations into NetSuite
• Print, scan, file, upload on Dropbox, and shred all documents
• Oversee the maintenance and reservations of the corporate apartment
• Assist with visitors with travel reservations
• Assist with COVID office reopening protocols, fire drills and office safety procedures

Required Skills & Education

• High School Diploma or equivalent
• 5 years of experience as an office manager or administrative assistant
• Effective verbal and written communication skills
• Excellent organizational skills with a strong attention to detail
• Strong critical thinking and analytical skills
• Desire to work in a fast-paced and changing environment

VitalEdge is an Equal Opportunity Employer

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