Office Manager

Southland Industries; Carrollton (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) plan with 50% company match (no

cap)

Medical, dental, and vision insurance

Annual bonus program

Term life, AD&D insurance

Disability income protection

Pre-tax flexible spending plans

Paid parental leave

Paid holidays, vacation, and personal/

Training/professional development

Wellness benefits

Job summary

Southland Industries seeks an experienced administrative professional to provide clerical and executive support across the division and executives. The role involves data entry, document drafting, travel coordination, event planning, and budget-involved meeting management.

Candidates should have strong MS Office skills, 5 years in administrative roles (2 years in executive support), and lead experience is preferred. This is a on-site position offering comprehensive benefits.

Qualifications

• Excellent verbal and written communication skills: Ability to communicate with leaders, vendors and staff
• Highly proficient in Microsoft Office, including Word, Excel and PowerPoint
• Strong presentation preparation skills
• Project management skills
• Ability to delegate and give direction to staff
• Ability to manage sensitive and confidential materials with tact and professionalism
• Associate’s Degree or equivalent education, training and/or experience
• 5 years of experience in administrative support, including 2 years in executive support
• Lead experience preferred

Responsibilities

• Provide clerical and administrative support to division executives.
• Data input, typing, filing, photocopying, and mailing.
• Document drafting, editing, proofing, formatting.
• Receiving and relaying telephone messages.
• Coordinating travel arrangements for executives.
• Managing office supplies, equipment and services.
• Managing onsite and off-site meetings and events, including budget and pricing negotiations.
• Supporting onboarding of new employees: travel, housing, devices, onboarding schedule.
• Reviewing invoices for payment and may negotiate pricing with vendors.
• Coordinating facility maintenance and safety inspections.
• May support other projects such as division communication/newsletter and office space planning.

Skills

MS Office

Word

Excel

PowerPoint

Verbal and written communication

Presentation skills

Project management

Delegation

Confidentiality handling

Education

Associate’s Degree or equivalent education, training and/or experience

Job description

Position Summary

Provides clerical and administrative support to assigned individual(s), team(s), department(s) or division.

Position Details

• Manages team and processes to provide clerical and administrative support to division and division executives, which may include:

• General clerical duties including but not limited to data input, typing, filing, photocopying, and mailing.

• Document drafting, editing, proofing, formatting.

• Receiving and relaying telephone messages.

• Coordinating travel arrangements for executives.

• Managing office supply, equipment and services (i.e., coffee service, copiers, etc.)

• Managing onsite and off-site meetings and events: may manage budget and negotiate pricing.

• Supporting onboarding of new employees: arrange travel, temporary/housing, wireless devices, onboarding schedule.

• Reviewing and submitting invoice for payment; may negotiate pricing with vendors.

• Coordinating facility maintenance and safety inspections.

• May support other projects, such as division communication/newsletter, office space planning, office furniture purchase.

Qualifications

• Excellent verbal and written communication skills: Ability to communicate with leaders, vendors and staff

• Highly proficient in Microsoft Office, including Word, Excel and PowerPoint

• Strong presentation preparation skills

• Project management skills

• Ability to delegate and give direction to staff

• Ability to manage sensitive and confidential materials with tact and professionalism

• Associate’s Degree or equivalent education, training and/or experience

• 5 years of experience in administrative support, including 2 years in executive support

• Lead experience preferred

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting

• Medical, dental, and vision insurance (100% paid for employee)

• Annual bonus program based upon performance, achievement, and company profitability

• Term life, AD&D insurance, and voluntary life insurance

• Disability income protection insurance

• Pre-tax flexible spending plans (health and dependent care)

• Paid parental leave

• Paid holidays, vacation, and personal time

• Training/professional development opportunities and company-paid memberships for professional associations and licenses

• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued,

To learn more about careers at Southland, explore our career opportunities (https://southlandind.foleon.com/experienced-professionals/brochure/) , follow us on social media (https://www.linkedin.com/company/22132/?trk=tyah) , and check out our website (https://southlandind.com/) .

Contingent Employment

All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement

Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).