Office Manager

Matura Farrington; California; On-site; USD 95,000 - 115,000; Full time

Job summary

An established industry player is seeking an Office Manager to lead administrative operations in a dynamic legal environment. This pivotal role involves managing office functions, supporting attorneys, and ensuring compliance with organizational policies. The ideal candidate will possess strong leadership skills, excellent communication abilities, and a keen attention to detail. Join a collaborative team that values professionalism and fosters a positive workplace culture. This is an exciting opportunity to make a significant impact in a well-respected firm, enhancing both operational efficiency and team engagement.

Benefits

Medical Insurance

Pension Plan

Vision Insurance

401(k)

Qualifications

• 5+ years in office management, ideally in a law firm.
• Strong leadership and organizational skills required.
• Proficiency in Microsoft Office is essential.

Responsibilities

• Oversee daily office functions and manage non-attorney staff.
• Ensure effective administrative support for attorneys.
• Organize team-building events to enhance morale.

Skills

Office Management

Leadership

Communication Skills

Microsoft Office

Attention to Detail

Education

Bachelor's Degree

Tools

Document Management Systems

Job description

3 days ago Be among the first 25 applicants

This range is provided by Matura Farrington. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$95,000.00/yr - $115,000.00/yr

Reporting directly to the senior attorney, the Office Manager is responsible for managing the administrative operations and supporting a productive, well-organized office environment. This leadership role ensures smooth daily functioning, provides oversight of non-legal staff, and promotes a culture of professionalism and collaboration. The Office Manager serves as the primary liaison between the Orange County office and central administrative departments, playing a vital role in maintaining consistency in office practices, compliance with organizational policies, and delivery of high-quality internal support.

Key Responsibilities

Operational Oversight & Leadership

• Supervise day-to-day office functions in partnership with senior legal leadership to uphold workplace efficiency and morale
• Direct non-attorney personnel, including support staff; collaborate with HR on recruitment, onboarding, and resolution of personnel matters
• Apply relevant employment laws and company policies in all supervisory activities
• Manage confidential information related to staff, clients, and internal operations with discretion
• Evaluate staff performance, prepare performance documentation, and provide coaching and feedback as needed
• Approve staff time entries to ensure payroll accuracy and timeliness
• Participate in budget development and monitor expenditures for the location

Administrative Support Management

• Ensure attorneys have timely and effective administrative support through appropriate delegation and assignment of tasks
• Adjust staff responsibilities based on workload, availability, and individual strengths
• Coordinate temporary or overflow coverage by working with other offices or shared resources
• Communicate staff coverage plans to attorneys daily by 9:00 a.m.
• Host regular meetings with support staff to communicate updates, provide guidance, and foster continuous improvement
• Collaborate with facilities personnel on office enhancements, relocations, or general maintenance; serve as the office’s point of contact for property management concerns
• Support IT initiatives and provide on-the-ground assistance to technical staff as required
• Assist marketing teams with logistics for events, content creation, and attorney materials, including bios and presentations
• Help track and document continuing legal education compliance by coordinating with the library team

Culture & Engagement

• Organize team-building events and staff recognition activities to enhance morale and engagement
• Promote participation in firmwide initiatives and activities led by human resources or leadership
• Maintain open, constructive communication with attorneys, staff, and administrative teams across offices
• Foster a collegial, respectful, and professional office atmosphere

Qualifications

• At least five years of experience in an office management or operations role, ideally in a law firm or other professional services setting
• Strong leadership and organizational abilities with a focus on prioritization and task delegation
• Excellent communication skills—both written and verbal
• Proficiency with Microsoft Office (Word, Excel, PowerPoint); experience with document management systems (e.g., iManage) is a plus
• Strong attention to detail and high-level writing and editing skills
• Demonstrated discretion, reliability, and professionalism

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, General Business, and Management

• Industries

  Legal Services, Law Practice, and Courts of Law

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Inferred from the description for this job

Medical insurance

Pension plan

Vision insurance

401(k)

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