Office Manager

blhnurses; Bowie (MD); On-site; USD 60,000 - 84,000; Full time

Benefits offered by this job

State-wide Recreational Discount

Paid Personal Time Off

Company Paid Holidays

Company Cell Phone, Laptop, andPrinter

Mileage Reimbursement

Health Insurance with Vision andDental

401(k) Retirement Plan

Employee Assistance Program

Job summary

Beatrice Loving Heart is seeking an Office Manager to coordinate daily office operations, implement efficient procedures, and ensure safety. The role includes supervising administrative staff, onboarding new hires, and collaborating with IT for equipment distribution and maintenance.

Ideal candidates will have a Master’s degree and at least three years of supervisory experience, with strong organizational skills and excellent English communication.

Qualifications

• Must be at least 21 years old.
• Maryland driver’s license with no more than 3 points.
• Own reliable transportation.
• Ability to demonstrate organizational skills with strong attention to detail.
• Must be able to teach skills, provide support, and build on each individual’s strengths.
• Minimum of three years’ experience supervising employees.
• Must be able to handle confidential information appropriately.
• Excellent verbal communication in diverse environments.
• Must be a dedicated team player.
• Experience in office management and administration preferred.
• Proficiency in MS Office Suite.

Responsibilities

• Oversees operational systems, processes, and infrastructure with a focus on improvement.
• Identify trends and assess opportunities to improve processes and execution.
• Supervise administrative staff to ensure office efficiency.
• Collaborate with IT to manage equipment and supplies distributions.
• Coordinate onboarding and transitions for new hires.
• Monitor and stay updated on health industry regulations and trends.
• Provide documentation and follow up on employee concerns and disciplinary actions.

Skills

organizational skills

attention to detail

verbal communication

supervisory experience

team player

ability to work after hours

confidential information handling

bilingual or English proficient

Education

Master’s degree

Tools

MS Office Suite

Job description

Overview

Beatrice Loving Heart is looking for a qualified Office Manager to coordinate office administration and procedures to ensure organizational effectiveness, efficiency, and safety. The office manager is responsible for managing and facilitating the daily operations of the Agency. The Office Manager is also responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation. Responsibilities include supervising administrative specialists and recruiters, onboarding new team members, collaborating with the IT team, and supervising our office staff to ensure maximum productivity.

Responsibilities

• Oversees operational systems, processes, and infrastructure while looking for opportunities for improvement or revision.
• Anticipates and tracks operational and tactical risks and providing strategic solutions.
• Supervise the Administrative Team to ensure the office is efficient.
• Identifies trends and assess opportunities to improve processes and execution.
• Collaborates with the office supervisors to ensure seamless business execution, reinforce positive morale, and uphold company values.
• Collaborate with the IT team to ensure the distribution of office equipment and supplies.
• Monitor all office equipment for maintenance.
• Collaborate with transitions and onboarding teams as needed.
• Stay up to date on health industry regulations, trends, and technology.
• Coordinates and monitors all home office staff to ensure that staff is performing at an optimal level.
• Provides clear and concise documentation and follow-up on all employee concerns and disciplinary action.
• Supports HR with candidate testing and onboarding of new hires.
• Coordinates and works with the Training Team to facilitate the training of new hires.
• Perform other tasks as assigned.

Qualifications

• Must be at least 21 years old
• Must have a current Maryland driver's license with no more than 3 points
• Must own reliable transportation
• Ability to demonstrate organizational skills, with strong attention to detail
• Must be able to teach skills, provide support, and build on each individual's strengths and capabilities
• Minimum of three (3) years experience as a direct supervisor of employees
• Minimum of a Master’s degree required
• Must be able to deal with confidential information appropriately
• Excellent verbal communication with proven ability to work effectively in diverse, cross-functional, and multi-cultural environments
• Must be a dedicated team player
• Experience in office management and administration is preferred
• Proficiency in the MS Office Suite applications
• Highly proficient English speaker required
• Willingness to sign a minimum of two years Agreement
• Ability to work after hours if necessary

Additional Benefits

• State-wide Recreational Discount
• Paid Personal Time Off
• Company Paid Holidays
• Company Cell Phone, Laptop, and Printer Upon Request
• Mileage Reimbursement
• Health Insurance, with Vision and Dental option
• 401 (k) Retirement Plan Option
• Employee Assistance Program

Note: Salary based on your education and experience in a related field