Office Manager

Linked Accounting Alliance; Boise (ID); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

100% Paid Medical, Dental, Vision (for

employee only)

Job summary

Vantage Group Accounting is seeking an Office & Client Services Coordinator to be the operational and human center of our Boise office. You’ll be the first voice clients hear and the first face they see, trusted to keep the office running, the money moving, and our CEO’s week organized.

This varied, high-trust role includes executive assistant duties for the CEO, office administration, reception, AR/outreach, and delivering completed tax returns to clients for Boise and Hailey offices.

Qualifications

• 2+ years in office administration, reception, or client service.
• Comfort having money conversations - collections, past-due follow-up - professionally and calmly.
• Troubleshooting tech problems before asking for help.
• Valid driver’s license and reliable transportation for local deposit runs.

Responsibilities

• Manage CEO’s calendar and inbox, prep meeting materials, and track actions to completion.
• Serve as front-line: answer calls, greet clients, process mail, keep the office running.
• Own accounts receivable outreach including collection calls, payment logging, and AR reconciliation.
• Assemble and deliver completed tax returns and financial packages; troubleshoot portal/e-signature issues for clients.
• Standardize office procedures and pitch in wherever the day needs you.

Skills

Office administration

Client service

Executive support

Troubleshooting

Tools

QuickBooks

Bill.com

Canopy

Ignition

Job description

Vantage Group Accounting is hiring an Office & Client Services Coordinator to be the operational and human center of our Boise office. You'll be the first voice our clients hear and the first face they see - trusted to keep the office running, the money moving, and our CEO's week organized.

This is a varied, high-trust role: about a quarter of your time supports our CEO directly as executive assistant, and the rest covers office administration, reception, accounts receivable/collections, and delivering completed tax returns to clients. Some of your responsibilities are firm-wide, supporting clients of both our Boise and Hailey offices by phone and client portal.

What you'll do:

• Manage the CEO's calendar and inbox, prep meeting materials, and track action items to completion
• Serve as our front-line: answering calls, greeting clients, processing mail, and keeping the office running smoothly
• Own accounts receivable outreach - collection calls, payment logging, deposit runs, and AR reconciliation
• Assemble and deliver completed tax returns and financial packages, and troubleshoot portal/e-signature issues for clients
• Standardize office procedures and pitch in wherever the day needs you

What you bring:

• 2+ years in office administration, reception, or client service
• Comfort having money conversations - collections, past-due follow-up - professionally and calmly
• A genuine knack for troubleshooting tech problems before asking for help
• Valid driver's license and reliable transportation for local deposit runs
• Bonus points: experience at a CPA or professional services firm, QuickBooks, Bill.com/Canopy/Ignition familiarity, or prior public accounting experience
• 100% Paid Medical, Dental, Vision (for employee only)