In-Office Office Manager – Facilities & People Operations

Kayne Anderson; Boca Raton (FL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive medical, dental, and visão

Competitive 401(k) benefits

Parental leave

Job summary

Kayne Anderson Real Estate in Boca Raton, FL is seeking an experienced Office Manager to oversee day-to-day operations, ensuring a professional, organized, and welcoming workplace.

You will coordinate events, manage vendor relationships, handle facilities issues, and support onboarding/offboarding. This in-office role requires strong organizational skills and teamwork with HR and IT to maintain an efficient environment.

Qualifications

• Experience managing office operations and facilities

Responsibilities

• Oversee day-to-day office operations to maintain a professional, organized, efficient workplace
• Serve as the primary point of contact for office-related requests from employees
• Coordinate company and office events, including meetings and employee engagements
• Manage daily and special-event lunch ordering, including menus and delivery logistics
• Liaise with building management and staff on facilities, security, access, and related matters
• Address facilities issues (plumbing, HVAC, lighting, etc.) and coordinate with vendors
• Oversee vendor relationships, quotes, invoices, and service schedules
• Assist with onboarding/offboarding workspace setup for new hires
• Maintain office supplies and inventory; monitor stock levels and reordering
• Support front desk staff and manage office access and parking in coordination with IT/security
• Coordinate office repairs, furniture installation, and equipment servicing
• Support workplace health and safety and emergency preparedness
• Assist with office budgets, expenses, and procurement; document procedures

Job description

Kayne Anderson Real Estate in Boca Raton, FL is seeking an experienced Office Manager to oversee day-to-day operations, ensuring a professional, organized, and welcoming workplace.

You will coordinate events, manage vendor relationships, handle facilities issues, and support onboarding/offboarding. This in-office role requires strong organizational skills and teamwork with HR and IT to maintain an efficient environment.