Office Manager

KA Fund Advisors, LLC; Boca Raton (FL); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Job summary

Kayne Anderson Real Estate in Boca Raton, FL is seeking an Office Manager to oversee daily office operations in our in-office, full-time setting. This role serves as the go-to contact for staff, coordinates events and lunches, and liaises with building management and vendors to maintain a professional, efficient workplace.

With a hands-on approach, you’ll manage supplies, onboarding support, space planning, access control, and safety initiatives while partnering with HR and IT on workspace

Responsibilities

• Oversee day-to-day office operations to maintain a professional, organized, efficient, and welcoming workplace.
• Serve as the primary point of contact for office-related requests, questions, and concerns from employees.
• Coordinate company and office events, including meetings, celebrations, team gatherings, and other employee engagement activities.
• Manage daily and special-event lunch ordering, including coordinating menus, dietary restrictions, delivery, setup, and cleanup.
• Serve as the primary liaison with building management and building staff regarding facilities, maintenance, security, access, and other building-related matters.
• Field and coordinate resolution of facilities issues, including plumbing, temperature, HVAC, lighting, noise, maintenance, and other workplace concerns.
• Coordinate with external vendors and service providers, including catering, cleaning, maintenance, office equipment, furniture, and other workplace services.
• Manage vendor relationships, schedule services, obtain quotes, and review office management invoices as appropriate.
• Assist with office space planning and seating arrangements, including coordinating workstations for new hires, internal moves, team changes, and office expansions.
• Partner with HR and IT to prepare workspaces for new employees and coordinate office-related aspects of onboarding and offboarding.
• Maintain office supplies and other workplace inventory; monitor stock levels and place orders as needed.
• Provide oversight and support for the front desk staff (reception)
• Manage office access, including employee badges, visitor access, and parking arrangements, in coordination with building security and the firm’s IT department, as applicable.
• Coordinate office repairs, furniture installation, equipment servicing, and other facilities projects.
• Support workplace health and safety efforts, including maintaining emergency supplies, communicating building procedures, and coordinating with building management on emergency preparedness.
• Assist with office-related budgets, expenses, invoices, and purchasing and identify opportunities to improve efficiency or manage costs.
• Develop and maintain office procedures, vendor information, building contacts, and other workplace documentation.
• Communicate office updates, building notices, maintenance schedules, closures, and other relevant information to employees.
• Proactively identify workplace needs and recommend improvements to office operations, employee experience, and use of space.
• Provide general administrative and operational support and assist with special projects as needed.

Job description

Title: Office Manager

Location: Boca Raton, FL (Full Time / In Office)

About Kayne Anderson Real Estate

Kayne Anderson Real Estate is a leading real estate investment firm, managing $23 billion in assets across opportunistic equity, core equity, and real estate debt, with sector expertise in medical office, seniors housing, off-campus student housing, multifamily housing, self-storage, and light industrial. Kayne Anderson Real Estate is part of Kayne Anderson, a $43 billion alternative investment management firm with more than 41 years of experience in the real estate, credit, infrastructure, and energy sectors.

With more than 130 professionals, Kayne Anderson Real Estate has consistently demonstrated its ability to bring more to an opportunity than equity capital, enhancing a project’s overall performance and quality by incorporating best practices and effective alternatives in the design, construction, financing, and operation of investments. The firm’s entrepreneurial spirit and resilient culture, combined with a reputation for quick response, firm commitment, and timely execution, has solidified Kayne Anderson Real Estate’s reputation and resulted in strong relationships with developers, owners, operators, financing sources, and other intermediaries. (As of June 30, 2026)

• Oversee day-to-day office operations to maintain a professional, organized, efficient, and welcoming workplace.
• Serve as the primary point of contact for office-related requests, questions, and concerns from employees.
• Coordinate company and office events, including meetings, celebrations, team gatherings, and other employee engagement activities.
• Manage daily and special-event lunch ordering, including coordinating menus, dietary restrictions, delivery, setup, and cleanup.
• Serve as the primary liaison with building management and building staff regarding facilities, maintenance, security, access, and other building-related matters.
• Field and coordinate resolution of facilities issues, including plumbing, temperature, HVAC, lighting, noise, maintenance, and other workplace concerns.
• Coordinate with external vendors and service providers, including catering, cleaning, maintenance, office equipment, furniture, and other workplace services.
• Manage vendor relationships, schedule services, obtain quotes, and review office management invoices as appropriate.
• Assist with office space planning and seating arrangements, including coordinating workstations for new hires, internal moves, team changes, and office expansions.
• Partner with HR and IT to prepare workspaces for new employees and coordinate office-related aspects of onboarding and offboarding.
• Maintain office supplies and other workplace inventory; monitor stock levels and place orders as needed.
• Provide oversight and support for the front desk staff (reception)
• Manage office access, including employee badges, visitor access, and parking arrangements, in coordination with building security and the firm’s IT department, as applicable.
• Coordinate office repairs, furniture installation, equipment servicing, and other facilities projects.
• Support workplace health and safety efforts, including maintaining emergency supplies, communicating building procedures, and coordinating with building management on emergency preparedness.
• Assist with office-related budgets, expenses, invoices, and purchasing and identify opportunities to improve efficiency or manage costs.
• Develop and maintain office procedures, vendor information, building contacts, and other workplace documentation.
• Communicate office updates, building notices, maintenance schedules, closures, and other relevant information to employees.
• Proactively identify workplace needs and recommend improvements to office operations, employee experience, and use of space.
• Provide general administrative and operational support and assist with special projects as needed.

• Competitive medical, dental, and vision insurance
• Competitive 401(k) benefits
• Parental leave