Office Manager

Keystone Distinction Group; Bloomfield (CT); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Comprehensive benefits

401(k) matching

Paid time off

Career growth

Job summary

Keystone Distinction Group is seeking an experienced Office Manager in Connecticut to lead payroll, accounting, HR administration and office operations in a fast-paced environment, working closely with company leadership.

This key leadership role handles payroll for office and union staff, prepares reports, oversees AP/AR, AIA billings, month-end close, budgeting support, and regulatory compliance, with a focus on accuracy, confidentiality, and multi-project coordination.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 10+ years of accounting/office management experience.
• Construction industry experience preferred.
• Knowledge of certified payroll and AIA billing.
• Strong Excel and organizational skills.

Responsibilities

• Process weekly payroll and prepare tax filings.
• Oversee accounts payable/receivable and bank reconciliations.
• Assist with budgeting and year-end procedures.
• Maintain job costing records and financial reporting.
• Ensure compliance and HR administration tasks.

Skills

Payroll processing

Accounting

Excel

HR administration

Attention to detail

Communication

Education

Bachelor's degree in Accounting/Finance

10+ years of related experience

Tools

Microsoft Office

Adobe Acrobat

Payroll systems

Job description

We are partnering with a well-established and respected Connecticut construction company to identify an experienced Office Manager who thrives in a fast-paced environment. This is a key leadership position responsible for overseeing accounting operations, payroll, human resources administration, compliance, and office management while working closely with company leadership.

If you enjoy taking ownership, managing multiple priorities, and contributing to the success of a growing organization, this opportunity offers long-term stability, variety, and the chance to make a meaningful impact.

Key Responsibilities

Payroll & Accounting

• Process weekly payroll for office staff and union employees

• Manage payroll tax filings and related compliance

• Prepare certified payroll reports

• Oversee accounts payable and accounts receivable

• Process AIA billings and payment applications

• Perform bank reconciliations

• Prepare journal entries

• Complete month-end close activities

• Maintain accurate job costing records and financial reconciliations

Financial Administration

• Coordinate union payments

• Administer 401(k) contributions and reporting

• Process bonuses and profit-sharing programs

• Assist with annual budgeting and year-end financial procedures

• Complete annual tax reporting including W-2s, 1099s, 1095s, payroll tax filings, and sales/use tax reporting

Compliance & Reporting

• Prepare quarterly payroll tax reports

• Process CT Paid Leave reporting

• Manage OCIP and CCIP reporting requirements

• Coordinate OSHA reporting

• Complete state prequalification documentation

• Maintain regulatory and insurance compliance

Human Resources & Office Management

• Onboard new employees

• Administer employee benefits

• Answer employee policy and benefit questions

• Coordinate health insurance renewals

• Support compensation administration

• Supervise the Accounts Payable Assistant

• Maintain personnel records

Operations Support

• Partner closely with company leadership

• Support Project Managers and Construction Managers

• Assist with bid documentation and project prequalification packages

• Maintain relationships with subcontractors and vendors

• Manage cash receipts and general office administration

• Perform additional administrative and operational duties as needed

Qualifications

• Bachelor's degree in Accounting, Business Administration, Finance, or related field preferred

• Equivalent combination of education and 10+ years of related experience will be considered

• Experience in construction accounting or construction administration strongly preferred

• Knowledge of certified payroll, union payroll, AIA billing, and job costing

• Strong understanding of payroll processing and accounting principles

• Advanced Microsoft Excel skills

• Proficiency with Microsoft Office and Adobe Acrobat

• Excellent organizational and time-management abilities

• Strong attention to detail and accuracy

• Professional communication and interpersonal skills

• Ability to manage multiple deadlines in a fast-paced environment

• High level of integrity and confidentiality

Preferred Experience

• Construction industry experience

• Union payroll administration

• Certified payroll reporting

• Job costing

• AIA billing

• Benefits administration

• Construction compliance reporting

What Our Client Offers

• Competitive compensation

• Comprehensive benefits package

• 401(k) with company contribution

• Paid time off and holidays

• Stable, established company with an excellent reputation

• Collaborative and supportive leadership team

• Opportunity to play a critical role in company operations