Office Manager

Job Juncture; Bloomfield (CT); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Competitive compensation

401(k) with company contribution

Paid time off and holidays

Stable, established company with an.ex

Collaborative leadership

Opportunity to influence company ops

Job summary

Job Juncture is assisting a respected Connecticut construction company in finding an experienced Office Manager for a fast-paced environment. The role oversees accounting operations, payroll, HR administration, compliance, and general office management in partnership with company leadership.

The ideal candidate enjoys ownership, multitasking, and contributing to a growing organization. This position offers long-term stability, variety, and a meaningful impact on operations.

Qualifications

• Bachelor's degree in Accounting, Business Administration, Finance, or related field.
• Equivalent combination of education and 10+ years of related experience will be considered.
• Experience in construction accounting or construction administration strongly preferred.
• Knowledge of certified payroll, union payroll, AIA billing, and job costing.
• Strong understanding of payroll processing and accounting principles.
• Advanced Microsoft Excel skills.
• Proficiency with Microsoft Office and Adobe Acrobat.
• Excellent organizational and time-management abilities.
• Strong attention to detail and accuracy.
• Professional communication and interpersonal skills.
• Ability to manage multiple deadlines in a fast-paced environment.
• High level of integrity and confidentiality.

Responsibilities

• Process weekly payroll for office staff and union employees.
• Manage payroll tax filings and related compliance.
• Prepare certified payroll reports.
• Oversee accounts payable and accounts receivable.
• Process AIA billings and payment applications.
• Perform bank reconciliations.
• Prepare journal entries and month-end close activities.
• Maintain job costing records and financial reconciliations.
• Administer 401(k) contributions and reporting.
• Process bonuses and profit-sharing programs.
• Assist with annual budgeting and year-end procedures.
• Complete annual tax reporting including W-2s, 1099s, 1095s, payroll tax filings, and sales/use tax reporting.
• Prepare quarterly payroll tax reports.
• Process CT Paid Leave reporting.
• Manage OCIP and CCIP reporting.
• Coordinate OSHA reporting.
• Maintain regulatory and insurance compliance.
• Administer employee benefits.
• Answer policy and benefit questions.
• Coordinate health insurance renewals.
• Support compensation administration.
• Supervise the Accounts Payable Assistant.
• Partner with company leadership.
• Support Project Managers and Construction Managers.
• Assist with bid documentation and project prequalification packages.
• Maintain relationships with subcontractors and vendors.
• Manage cash receipts and general office administration.

Skills

Excel skills

Payroll processing

Communication skills

Time management

Integrity & confidentiality

Attention to detail

Multi-deadline management

Education

Bachelor's degree in Accounting/Business/Finance

Equivalent combination of education and 10+ years experience

Tools

Microsoft Office

Adobe Acrobat

Job description

We are partnering with a well-established and respected Connecticut construction company to identify an experienced Office Manager who thrives in a fast-paced environment. This is a key leadership position responsible for overseeing accounting operations, payroll, human resources administration, compliance, and office management while working closely with company leadership.

If you enjoy taking ownership, managing multiple priorities, and contributing to the success of a growing organization, this opportunity offers long-term stability, variety, and the chance to make a meaningful impact.

Key Responsibilities

Payroll & Accounting

• Process weekly payroll for office staff and union employees
• Manage payroll tax filings and related compliance
• Prepare certified payroll reports
• Oversee accounts payable and accounts receivable
• Process AIA billings and payment applications
• Perform bank reconciliations
• Prepare journal entries
• Complete month-end close activities
• Maintain accurate job costing records and financial reconciliations
• Administer 401(k) contributions and reporting
• Process bonuses and profit-sharing programs
• Assist with annual budgeting and year-end financial procedures
• Complete annual tax reporting including W-2s, 1099s, 1095s, payroll tax filings, and sales/use tax reporting

Compliance & Reporting

• Prepare quarterly payroll tax reports
• Process CT Paid Leave reporting
• Manage OCIP and CCIP reporting requirements
• Coordinate OSHA reporting
• Maintain regulatory and insurance compliance

Human Resources & Office Management

• Administer employee benefits
• Answer employee policy and benefit questions
• Coordinate health insurance renewals
• Support compensation administration
• Supervise the Accounts Payable Assistant

Operations Support

• Partner closely with company leadership
• Support Project Managers and Construction Managers
• Assist with bid documentation and project prequalification packages
• Maintain relationships with subcontractors and vendors
• Manage cash receipts and general office administration
• Perform additional administrative and operational duties as needed

Qualifications

• Bachelor's degree in Accounting, Business Administration, Finance, or related field preferred
• Equivalent combination of education and 10+ years of related experience will be considered
• Experience in construction accounting or construction administration strongly preferred
• Knowledge of certified payroll, union payroll, AIA billing, and job costing
• Strong understanding of payroll processing and accounting principles
• Advanced Microsoft Excel skills
• Proficiency with Microsoft Office and Adobe Acrobat
• Excellent organizational and time-management abilities
• Strong attention to detail and accuracy
• Professional communication and interpersonal skills
• Ability to manage multiple deadlines in a fast-paced environment
• High level of integrity and confidentiality

Preferred Experience

• Construction industry experience
• Union payroll administration
• Certified payroll reporting
• Job costing
• AIA billing
• Benefits administration
• Construction compliance reporting

What Our Client Offers

• Competitive compensation
• 401(k) with company contribution
• Paid time off and holidays
• Stable, established company with an excellent reputation
• Collaborative and supportive leadership team
• Opportunity to play a critical role in company operations