Office Manager

State of North Dakota; Bismarck (ND); On-site; USD 64,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Work-life balance

Professional development

Job summary

North Dakota Retirement and Investment Office (RIO) in Bismarck, ND, seeks an experienced Office Manager to lead administrative operations and help build the agency’s infrastructure as it grows. You’ll coordinate facilities, records, and projects, support agency operations, and drive process improvements across teams.

This role emphasizes organization, attention to detail, and the ability to manage multiple priorities in a fast-paced governmental environment.

Qualifications

• Associate or bachelor’s degree in business or related field with 5+ years of relevant experience.
• Ability to manage concurrent projects and deadlines with limited supervision.
• Proficiency with Microsoft 365, including SharePoint.

Responsibilities

• Lead day-to-day office operations and administrative processes.
• Coordinate space planning and facilities needs as the agency grows.
• Lead records management and retention activities, including SharePoint transitions.
• Manage equipment lifecycle and coordinate technology needs with partners.
• Coordinate travel, events, and support for committee meetings.
• Maintain emergency preparedness and operational documentation.

Skills

Organizational skills

Attention to detail

Written & verbal communication

Microsoft 365

SharePoint

Project management

Independent & collaborative work

Education

Associate or Bachelor's degree in business or related field

10+ years with no degree alternative

Tools

Microsoft 365

SharePoint

Job description

North Dakota Retirement and Investment Office (RIO) | Bismarck, ND

Are you someone who sees what needs to happen, brings the right people together, and keeps the details moving? The North Dakota Retirement and Investment Office (RIO) is looking for an experienced Office Manager to lead the administrative operations that keep a growing organization running effectively. This role goes beyond traditional office administration. You'll coordinate facilities and office projects, strengthen records management, support agency operations, and help build the infrastructure RIO needs as it continues to grow. RIO operates in a fast-paced financial environment and supports the management of more than $30 billion in investments that help shape North Dakota's financial future. If you enjoy creating order, improving processes, managing multiple priorities, and taking ownership of important work, this may be the opportunity for you.

Summary Of Work

Why RIO?

This is an opportunity to take ownership of meaningful work in an organization experiencing significant growth and change. You'll work across the agency, gain exposure to investment, finance, operations, and technology professionals, and help shape the systems and processes that support RIO's future.

As RIO's Office Manager, You Will

• Lead day-to-day office operations, including administrative processes, supplies, vendor services, invoices, onboarding and offboarding, and general office coordination.
• Coordinate office space planning, construction, remodeling, facilities needs, security access, and workspace changes as RIO continues to grow.
• Lead records management and retention activities, including helping transition agency records to SharePoint and supporting consistent filing and retention practices.
• Manage the purchase, assignment, inventory, and lifecycle of agency equipment and furnishings while coordinating technology needs with NDIT and other partners.
• Coordinate employee travel, agency events, and administrative support for the State Investment Board's Budget and Finance Committee, including meeting logistics, materials, minutes, and records.
• Maintain emergency preparedness procedures, administrative documentation, and operational processes that help ensure the office remains efficient, organized, and prepared.

Within your first year, you will have the opportunity to make a visible impact by helping coordinate RIO's office build-out, advancing its records management program, strengthening office processes, and becoming a trusted operational resource across the agency.

What You'll Bring

We're looking for someone who can combine strong organization and attention to detail with the flexibility and judgment needed in a growing organization.

The Successful Candidate Will Bring

• Strong organizational skills and exceptional attention to detail.
• Experience managing office operations, administrative services, facilities, records, or related functions.
• The ability to manage multiple projects, deadlines, and changing priorities.
• Clear and professional written and verbal communication skills.
• Sound judgment, initiative, and the ability to work both independently and collaboratively.
• Strong working knowledge of Microsoft 365 and the ability to learn new systems and technology.
• A practical, process-focused mindset and an interest in making operations work better.

Minimum Qualifications

• An associate's or bachelor's degree in business or a related field, plus a minimum of 5 years of experience managing or coordinating office operations, facilities, or administrative services in an organization of comparable size; or 10 or more years of such experience in lieu of a degree.
• Demonstrated ability to manage concurrent projects and deadlines with limited supervision.
• Proficiency with Microsoft 365, including SharePoint.

Preferred Qualifications

• Associates or Bachelors degree in Business or a related field plus 5 years of experience managing or coordinating office operations, facilities or administrative services in an organization of comparable size
• Experience coordinating construction, remodeling, or space planning projects.
• Familiarity with public sector procurement requirements and records retention obligations.

About Team ND

Far and away the best prize life offers is the chance to work hard at work worth doing. - Theodore Roosevelt

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.

Considering a new position on Team ND? Use our Total Rewards Calculator to estimate.

Agency Specific

• 100% employer-paid family health insurance.
• A strong retirement program.
• Generous annual and sick leave.
• Work-life balance.
• Professional growth and development opportunities.
• Meaningful work with a direct connection to public service and North Dakota's future.

Compensation & Location

Hiring Salary Range: $5,700-$7,200 per month, depending on experience and qualifications.

Location: Bismarck, North Dakota. This position works onsite at the RIO office.

About RIO

The North Dakota Retirement and Investment Office provides prudent and transparent investment services for client funds and supports North Dakota public school educators through responsible benefit administration. RIO administers the investment program of the State Investment Board and the Teachers' Fund for Retirement. The State Investment Board oversees more than $30 billion in investments, including the North Dakota Legacy Fund and other pension, insurance, and government client funds.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.