Office Assistant

North Dakota Department of Mineral Resources; Bismarck (ND); On-site; USD 33,000 - 55,000; Full time

Benefits offered by this job

Full health insurance

Retirement plan

Paid vacation & sick leave

Paid holidays

Job summary

The North Dakota Department of Mineral Resources in Bismarck seeks an Office Assistant II to support the Oil & Gas Division by answering calls, guiding inquiries about fee services and well data, and assisting visitors.

The role includes scanning documents, maintaining files, monitoring printers, copying and distributing information to oil companies and landowners, and providing friendly, professional service to customers.

Qualifications

• High school diploma or GED and one year of office support experience.
• One year of coursework or post-secondary education may substitute for work experience.
• Familiarity with Microsoft Office applications (Outlook, Word, Excel, Teams).

Responsibilities

• Answer incoming calls and respond to questions related to the department and services.
• Provide information on fee service processes and well data.
• Scan documents and maintain electronic and paper copies of well files.
• Monitor printers and copiers for paper, and manage supplies in common areas.
• Copy well files for the public and send information to oil companies, field offices, and landowners; greet visitors.

Skills

Customer service

Multi-tasking

Prioritization

Detail-oriented

Education

High school diploma or GED

Post-secondary coursework substitution allowed

Tools

Outlook

Word

Excel

Teams

Job description

The North Dakota (ND) Department of Mineral Resources (DMR) has an opening for an Office Assistant II in its Bismarck, ND office.

The DMR oversees the Oil & Gas Division which regulates the drilling and production of oil and natural gas in ND, in a manner that realizes the greatest possible good from our state's vital natural resources; the Geological Survey Division which is the primary source of geological information in the state, publishing maps and reports on the mineralogical, paleontological, and geochemical resources; and the Paleontology Division which manages the public fossil dig program, and provides both scientific and educational fossil resources. For more information visit Home | Department of Mineral Resources, North Dakota

Summary Of Work

As an Office Assistant II, you will play a key role in the Department of Mineral Resources mission by providing support for the Oil & Gas Division by answering incoming calls, responding to questions, providing information related to:

• Explaining the fee service process
• Well production data and information
• Instructions on finding information on the Industrial Commission and Department of Mineral Resources websites.

Will also scan documents; maintain electronic and paper copies of well files; provide daily monitoring of printers and copiers for paper, and common office areas for supplies; make copies of well files for the public and send information to oil companies, field offices, and landowners as requested; greet and announce visitors.

To thrive in this role

you must be detail oriented, able to multi-task and prioritize work, while dealing with customers on the phone and in-person in a helpful, polite, and professional manner.

Minimum Qualifications

a high school diploma or GED and one year of office support, clerical, or secretarial work experience.

One year of coursework or a post-secondary education may substitute for work experience if it provides relevant knowledge and skills required to perform the duties of the Office Assistant II position.

Preferred Qualifications

Additional Desired Knowledge, Skills, and Abilities Include being familiar with Microsoft Office Applications such as (Outlook, Word, Excel, Teams).

About Team ND

Far and away the best prize life offers is the chance to work hard at work worth doing. - Theodore Roosevelt

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards

The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.

Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Applicants must be legally authorized to work in the United States. Due to access to restricted information, the successful candidate will be required to complete a satisfactory criminal background check.

For more information about the position contact: Sara Upgren at [e-mail] or 701-328-7608. For accommodation or assistance in the application or interview process, please contact Sara Leno at [e-mail] or 701-328-7028. TTY users may use Relay North Dakota at 1-800-366-6888.

Agency Specific

Annual Hiring Salary Range

$33,060 - $55,104 annually or $2,755 - $4,592 per month.

This full-time position includes a full range of employee benefits, including 100% employer paid family health insurance; a comprehensive retirement plan; paid vacation & sick leave, 10 paid holidays, and other great benefits.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.