Office Manager

EffectiveHiring; Bend (OR); On-site; USD 60,000 - 81,000; Full time

Benefits offered by this job

Medical benefits

401(k)

Job summary

Effective Hiring is seeking an Office Manager to oversee financial, administrative, and operational functions. You will lead a team including Job File Coordinators, Administrative Assistants, and receptionists, driving timely reporting and compliance across the organization.

The role requires strong bookkeeping, MS Office and QuickBooks skills, and the ability to coordinate across departments. A competitive starting salary with benefits supports growth and stability for Bend, Oregon operations.

Qualifications

• Leadership of an office team and coordination across departments.
• Strong financial management including bookkeeping, cash flow, payroll, budgeting, and reporting.
• Effective communication and organizational planning across the business.
• Experience supervising office staff and implementing processes.
• Bilingual skills are a plus; construction-management experience preferred.
• Certifications in IICRC or Xactimate preferred but not required.

Responsibilities

• Lead the office team, including training, meetings, and performance reviews.
• Oversee bookkeeping, AP/AR, cash flow, payroll, budgeting, and reporting.
• Monitor performance metrics and staffing to support annual planning.
• Manage National Accounts, subcontractor docs, and compliance.
• Coordinate office processes and ensure effective cross-department communication.
• Support senior leadership with planning, reporting, and priorities.

Skills

Team leadership

Financial management

Communication

Planning & organization

Problem solving

Education

High school diploma or GED

College degree preferred

Tools

Microsoft Office

QuickBooks

Job description

A great Office Manager has a clear view of the whole operation: the numbers, the people, the processes, and how they all come together to help the business perform at its best.

As Office Manager for Effective Hiring, you'll have that kind of visibility. You'll lead a team that includes Job File Coordinators, Administrative Assistants, Receptionist/Dispatchers, and Accounting/HR Administrators, while overseeing the financial, administrative, and operational processes that support the business.

From bookkeeping, cash flow, and payroll to staffing, compliance, team development, and performance reporting, you'll play a key role in keeping those functions running effectively and the office working well as a whole.

What We Offer

In addition to a starting salary of $70,000 annually, you can expect:a robust benfits package including medical and 401K

What You'll Do

• Lead the office team, including training, team meetings, performance reviews, and day-to-day management
• Oversee bookkeeping, accounts payable and receivable, cash flow, payroll, budgeting, and financial reporting
• Monitor divisional performance and key metrics, oversee staffing needs, and develop and maintain the office annual plan
• Manage National Accounts andPrograms, subcontractor, employment, and risk-management documentation and compliance
• Coordinate office processes and communication across departments and serve as the subject matter expert for office systems and technology
• Support senior leadership with planning, reporting, performance, and other business priorities

What You Bring

• High school diploma or GED; college degree preferred
• Proficiency with Microsoft Office and QuickBooks or equivalent accounting software
• Strong bookkeeping and financial knowledge, including P&L statements, balance sheets, cash flow, and budgeting
• Experience leading and supervising office staff
• Strong communication skills and the ability to coordinate effectively across teams and departments
• Strong planning, organizational, and analytical skills
• Construction management experience preferred
• IICRC or Xactimate certifications preferred but not required
• Bilingual skills are a plus