Office Manager

Springfield Area Chamber of Commerce; Atlanta (GA); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Professional to support executive management. This role involves a variety of administrative and accounting tasks, ensuring smooth communication between teams and maintaining compliance with HR policies. Ideal candidates will have 3-5 years of administrative experience and strong skills in Microsoft Office. Join a collaborative team where your contributions will help shape the workplace culture and support operational excellence in a dynamic environment. If you thrive in a fast-paced setting and are eager to make a difference, this opportunity is for you.

Qualifications

• 3-5 years of administrative experience required.
• High school diploma required; 4-year degree preferred.
• Extensive experience with Microsoft Office.

Responsibilities

• Perform administrative and accounting duties for executive management.
• Coordinate bi-weekly payroll processing and payroll changes.
• Assist with new hire onboarding and orientations.

Skills

Administrative Experience

Microsoft Office

Interpersonal Skills

Accounting Concepts

Time Management

Education

High School Diploma

Bachelor's Degree

Job description

Gray Media, or Gray, is a multimedia company headquartered in Atlanta, Georgia, formally known as Gray Television, Inc. The company is the nation's largest owner of top-rated local television stations and digital assets serving 113 television markets that collectively reach approximately 36 percent of US television households. The portfolio includes 77 markets with the top-rated television station and 100 markets with the first and/or second-highest-rated television station, as well as the largest Telemundo Affiliate group with 43 markets totaling nearly 1.5 million Hispanic TV Households. The company also owns Gray Digital Media, a full-service digital agency offering national and local clients digital marketing strategies with the most advanced digital products and services. Gray's additional media properties include video production companies Raycom Sports, Tupelo Media Group, and PowerNation Studios, and studio production facilities Assembly Atlanta and Third Rail Studios.

Job Summary/Description:

Perform administrative and accounting duties for executive management. Work with the executive team, shared services accounting, and corporate human resources teams to ensure proper communication between station team members and Gray Media.

Duties/Responsibilities include, but are not limited to:

- Work with Shared Services Accounting to ensure the successful application of sound accounting practices at the local station level
- Collect and coordinate the processing of vendor invoices for proper payment through Accounts Payable systems, including G/L account coding
- Communicate with the local sales department and Shared Services Accounting regarding customer invoicing and Accounts Receivable functions
- Log and send locally received payments to Shared Services
- Provide payment Posting Instructions
- Review and approve customer billing
- Process Adjustments, Transfers & Refunds
- Reconcile broadcast logs
- Assist with the calculation of Sales Commissions
- Maintain Petty Cash
- Work with the corporate HR, Benefits, and Payroll departments to ensure the successful implementation of benefit and compensation plans
- Perform new hire onboarding and orientations to outline company benefits, policies, and procedures
- Maintain personnel files and payroll records
- Coordinate bi-weekly payroll processing and payroll changes
- Coordinate the station’s recruiting and Equal Employment Opportunity (EEO) efforts. Publish and document all station employment openings to external agencies
- Maintain documentation and ensure compliance with all recruiting-related reporting requirements of the FCC and regulatory agencies
- In conjunction with designated station personnel, serve as the station’s Safety Coordinator to implement and maintain documentation of required safety programs.
- Effectively communicate with all employees, as well as outside clients and vendors
- Other duties as assigned by the General Manager and Accounting Manager

Qualifications/Requirements:

- 3-5 years of administrative experience
- High school diploma required & 4 year college degree preferred
- Extensive experience with Microsoft Office
- Capable of maintaining highly confidential information in all aspects of the position
- Strong interpersonal skills within all levels of the organization
- High level of organization and prioritizing skills
- Ability to meet strict deadlines
- Basic knowledge of accounting concepts and principles
- Experience in benefits and human resource policy implementation
- Ability to work in a fast-paced, multi-tasking, team-oriented environment
- Strong writing skills and ability to write accurately under constant deadline pressure
- Initiative and ability to self-start/motivate, learn, and react quickly

If you feel you’re qualified and want to work with a great group of people, go tohttps://gray.tv/careers#currentopenings . You may type in the job title, station call letters, or click on "apply now", upload your resume, cover letter, and references

(Current employees who are interested in this position can apply through the Gray-TV UltiPro self-service portal)

KYTV/KSPR-TV/Gray Media is a drug-free company

Additional Info:

Gray Media provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Gray Media complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Gray Media expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Gray’s employees to perform their job duties may result in discipline up to and including discharge.

Gray Media encourages all new employees to be fully vaccinated against the coronavirus virus before the first workday.

Gallery

Job Type : Full-Time

Experience Level : Entry Level, Mid to Senior Level

Job Function : Administrative, Customer Service, Finance