Office Manager

FirstPRO 360; Atlanta (GA); On-site; USD 55,000 - 70,000; Full time

Job summary

FirstPRO360 in Atlanta seeks an Office Manager to oversee daily office operations, ensuring a welcoming workplace and premium client experiences. The role serves as the primary liaison between staff, leadership, and vendors, coordinating client visits and maintaining a high standard of service.

Requirements include a Bachelor's degree and 3+ years in hospitality, office administration, or a client-facing environment.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of 3+ years of experience in Hospitality, Office Administration, or Retail, ideally in a premium or client-facing environment.
• Exceptional verbal, written, and interpersonal communication skills with a professional, service-driven demeanor.

Responsibilities

• Manage daily office operations to ensure a seamless, organized, and professional environment - including supply replenishment, equipment checks, appearance standards, and general workspace upkeep.
• Cultivate a warm, welcoming, and hospitality-driven atmosphere, creating a "preferred life" experience for both clients and team members.
• Serve as the primary point of contact for all visitors, providing concierge-level support.
• Coordinate all aspects of client visits.
• Maintain a preferred network of vendor services - including transportation, catering, accommodations, and event partners to support a premium client experience.
• Plan and execute logistics for internal events, offsite meetings, team celebrations, and client appreciation gatherings with a high standard of service.
• Provide polished administrative support to senior leadership.
• Coordinate travel arrangements, including flights, accommodations, and ground transportation, while managing real-time changes and special requests.
• Prepare and process expense reports, track invoices, and support office budgeting with a high level of accuracy.
• Answer incoming phone calls in a warm, professional manner, routing calls as appropriate and maintaining service request records.
• Provide backup administrative support to cross-functional teams (e.g., tax and professional services) for tasks such as mail processing, deposits, and document preparation.

Skills

Client-facing

Organizational skills

Communication skills

Education

Bachelor's degree

Job description

firstPRO360 is seeking an Office Manager with a top wealth management firm in Atlanta. The ideal candidate will have a Bachelor's degree, as well as 3+ years of experience in office administration or a client-facing environment. This position plays a key part in creating a welcoming workplace atmosphere by managing the day to day operations, overseeing premium client experiences, and serving as the primary liaison between staff, leadership, and vendors.

Candidate must be able to successfully pass a background check, credit check, and drug test

Onsite: in office 100% Mon-Fri

Sells:

• A+ environment (located in Buckhead)
• Top notch leadership team!
• Growth

Responsibilities:

• Manage daily office operations to ensure a seamless, organized, and professional environment - including supply replenishment, equipment checks, appearance standards, and general workspace upkeep.
• Cultivate a warm, welcoming, and hospitality-driven atmosphere, creating a "preferred life" experience for both clients and team members.
• Serve as the primary point of contact for all visitors, providing concierge-level support.
• Coordinate all aspects of client visits.
• Maintain a preferred network of vendor services - including transportation, catering, accommodations, and event partners to support a premium client experience.
• Plan and execute logistics for internal events, offsite meetings, team celebrations, and client appreciation gatherings with a high standard of service.
• Provide polished administrative support to senior leadership.
• Coordinate travel arrangements, including flights, accommodations, and ground transportation, while managing real-time changes and special requests.
• Prepare and process expense reports, track invoices, and support office budgeting with a high level of accuracy.
• Answer incoming phone calls in a warm, professional manner, routing calls as appropriate and maintaining service request records.
• Provide backup administrative support to cross-functional teams (e.g., tax and professional services) for tasks such as mail processing, deposits, and document preparation.

Qualifications:

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of 3+ years of experience in Hospitality, Office Administration, or Retail, ideally in a premium or client-facing environment.
• Exceptional verbal, written, and interpersonal communication skills with a professional, service-driven demeanor.
• Proven ability to manage multiple priorities, adapt to shifting demands, and remain calm under pressure.