Office Manager

Associated Oral and Maxillofacial Surgeons PA; Anthem (AZ); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Competitive benefits

Professional growth

Supportive environment

Job summary

Associated Oral and Maxillofacial Surgeons PA seeks an organized Orthodontic Office Manager to oversee daily operations, patient flow, and staff coordination in a busy orthodontic practice.

The role requires strong communication, billing familiarity, and leadership to ensure a smooth patient experience and compliant office practices in Arizona.

Qualifications

• Experience managing a dental/orthodontic office.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Familiarity with dental practice management software and insurance billing.

Responsibilities

• Manage daily office operations: scheduling, patient flow, and staff coordination.
• Oversee patient appointments, treatment plans, and billing processes.
• Supervise administrative and clinical staff, including receptionists and billing personnel.
• Ensure compliance with healthcare regulations and office policies.
• Handle patient inquiries and feedback professionally.
• Maintain accurate patient records and manage insurance claims.
• Support marketing efforts to promote the practice and patient engagement.
• Assist in inventory management and ordering of supplies.

Skills

Office management

Staff leadership

Excellent communication

Dental software

Insurance billing

Education

High school diploma or equivalent

Healthcare administration education (nice to have)

Tools

Dentrix

Job description

Office Manager - Orthodontic Practice

We are seeking a dedicated and organized Orthodontic Office Manager to oversee the daily operations of our busy orthodontic practice. The ideal candidate will be a proactive leader with excellent communication skills, ensuring a smooth patient experience and efficient office workflow. Join our team and contribute to creating a welcoming environment where patients receive exceptional care.

Key Responsibilities:

• - Manage daily office operations, including scheduling, patient flow, and staff coordination
• - Oversee patient appointments, treatment plans, and billing processes
• - Supervise administrative and clinical staff, including receptionists and billing personnel
• - Ensure compliance with healthcare regulations and office policies
• - Handle patient inquiries, concerns, and feedback professionally
• - Maintain accurate patient records and manage insurance claims
• - Support marketing efforts to promote the practice and increase patient engagement
• - Assist in inventory management and ordering of supplies

Skills and Qualifications:

• - Proven experience in office management, preferably in a dental or orthodontic setting
• - Strong organizational and multitasking skills
• - Excellent communication and interpersonal abilities
• - Knowledge of dental or orthodontic practice management software
• - Familiarity with insurance billing and treatment plan presentation
• - Ability to lead and motivate a team
• - Attention to detail and problem-solving skills
• - High school diploma or equivalent; additional education in healthcare administration is a plus

Our practice values a positive, collaborative culture focused on delivering outstanding patient care. We offer opportunities for professional growth, a supportive work environment, and competitive benefits. Join us and be part of a team committed to excellence in orthodontic care.