Office Manager

Behavioral Health Network, Inc.; Agawam (MA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

PTO (Paid Time Off)

403(b)

Educational assistance

Medical, dental, vision

Employee assistance programs

Job summary

Behavioral Health Network, Inc. is seeking an Office Manager to oversee daily administrative and operational functions across our outpatient programs in Western Massachusetts.

You will supervise administrative staff, support recruitment and onboarding, and ensure smooth front desk operations and accurate scheduling in our electronic health record system. You thrive in a fast-paced healthcare setting, maintain confidentiality, and coordinate with clinical teams, providers, and external partners

Qualifications

• : High School Diploma or GED required.
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Responsibilities

• Coordinate daily administrative operations to support efficient clinic functioning and timely access to care.
• Supervise, coach, train, and support administrative staff.
• Support recruitment, onboarding, performance management, and staff development.
• Provide front desk coverage as needed, including scheduling appointments in the electronic health record.
• Verify insurance eligibility, collect payments, and maintain accurate demographic information.
• Coordinate records and referrals with primary care providers, facilities, and other sources.
• Support documentation, billing, prior authorization, and compliance processes.
• Review operational reports and help resolve scheduling, billing, and documentation discrepancies.
• Maintain a safe, clean, accessible, and professional facility; coordinate inspections, emergency drills, and maintenance.
• Review and approve employee timecards in accordance with policy and payroll deadlines.
• Provide basic technology and office systems support and coordinate troubleshooting.
• Participate in a shared on-call rotation for operational or facility-related needs.
• Assist with reception, intake, scheduling, events, and other administrative functions as needed.

Skills

Strong computer skills

Excellent verbal, written, and interpe

Detail-oriented and highly organized

Ability to manage multiple priorities

Confidentiality and fast-paced work

Education

High School Diploma or GED

Tools

Electronic Health Record (EHR) system

Job description

Behavioral Health Network (BHN) is a leading statewide provider of behavioral health services and a Certified Great Place to Work. Since 1938, BHN has helped individuals, families, and communities thrive through compassionate, high-quality care and support. With deep roots in Western Massachusetts and a growing presence throughout the state, we are seeking an Office Manager to oversee daily administrative and operational functions across our outpatient programs.

What We Offer:

• Purpose-Driven Work - Help individuals access care and support the teams delivering behavioral health services.
• Leadership Opportunity - Supervise and develop administrative staff while supporting efficient clinic operations.
• Professional Growth - Access ongoing training, mentorship, and career development opportunities.
• Supportive Team Culture - Work alongside colleagues guided by BHN's HEART values: Humanity, Empowerment, Accountability, Respect, and Teamwork.
• Comprehensive Benefits - Enjoy generous PTO, 403(b), educational assistance, medical, dental, vision, employee assistance programs, and more.
• Certified Great Place to Work - Join an organization recognized for creating a positive and engaging employee experience.

What You Will Do:

• Coordinate daily administrative operations to support efficient clinic functioning and timely access to care.
• Supervise, coach, train, and support administrative staff.
• Support recruitment, onboarding, performance management, and staff development.
• Provide front desk coverage as needed, including scheduling appointments in the electronic health record.
• Verify insurance eligibility, collect payments, and maintain accurate demographic information.
• Coordinate records and referrals with primary care providers, facilities, and other sources.
• Support documentation, billing, prior authorization, and compliance processes.
• Review operational reports and help resolve scheduling, billing, and documentation discrepancies.
• Maintain a safe, clean, accessible, and professional facility; coordinate inspections, emergency drills, and maintenance.
• Review and approve employee timecards in accordance with policy and payroll deadlines.
• Provide basic technology and office systems support and coordinate troubleshooting.
• Participate in a shared on-call rotation for operational or facility-related needs.
• Assist with reception, intake, scheduling, events, and other administrative functions as needed.

Who You Are:

• High School Diploma or GED required.
• At least 3 years of related office experience required.
• Supervisory experience preferred.
• Bilingual in English and Spanish preferred.
• Strong computer skills and proficiency with office equipment.
• Excellent verbal, written, interpersonal, and customer service skills.
• Detail-oriented and highly organized, with the ability to manage multiple priorities.
• Able to maintain confidentiality and work effectively in a fast-paced, high-demand environment.
• Flexible, collaborative, and committed to quality service.

We Hire for HEART! Since 1938, BHN has delivered high-quality, culturally responsive behavioral health care, building deep roots in Western Massachusetts while expanding our impact throughout the state. Our values-Humanity, Empowerment, Accountability, Respect, and Teamwork-guide how we lead, serve, and support one another. If you're an organized leader who enjoys helping people access care and supporting a strong clinic team, we'd love to hear from you.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.